Accounting - Sup - Accounts Payable (Full-Time

Supervisor - Accounts Payable

You are a detail-oriented accounting operations leader who understands the importance of timely vendor payments, accurate expense recognition, and strong internal controls in a financial institution environment. You communicate effectively with leaders, teammates, vendors, and cross-functional partners, and you are comfortable balancing daily production deadlines with audit readiness, issue resolution, and process improvement. You lead with accountability, organization, and curiosity—using digital tools, AP automation, data, and workflow design to improve efficiency and reduce manual work.

What You'll Do:

• Supervise, coach, schedule, and develop the Accounts Payable team, establishing clear priorities, service expectations, productivity standards, and accountability for accurate and timely execution of AP activities.
• Oversee the end-to-end accounts payable process, including invoice intake, approval routing, payment processing, employee expense reimbursements, vendor statement reviews, and exception resolution.
• Ensure invoices and payments are processed in accordance with Golden 1 policies, delegation of authority, contractual terms, budget ownership, regulatory requirements, and established internal controls.
• Review and approve AP transactions, payment batches, vendor changes, employee reimbursements, corporate card activity, and other AP outputs within assigned authority levels and control expectations.
• Manage vendor onboarding and maintenance activities, including W-9 collection, tax identification validation, payment method setup, vendor master data integrity, and controls over vendor changes.
• Support accurate and timely month-end and year-end close activities, including AP accruals, prepaid expense analysis, expense reclasses, cut-off review, open invoice reporting, and reconciliation of AP sub-ledgers to the general ledger.
• Partner with Accounting, Budget Planning & Analysis (BP&A), Finance, Treasury, Business Units, and other internal stakeholders to resolve invoice, payment, budget, and approval issues timely and professionally.
• Serve as a primary escalation point for vendor inquiries and business partner questions, ensuring issues are researched, communicated, documented, and resolved with a high level of service and professionalism.
• Maintain and strengthen AP policies, procedures, desktop guides, and process documentation; update materials in response to system changes, process redesigns, regulatory updates, audit observations, or organizational needs.
• Support internal audits, external audits, regulatory examinations, and tax reporting requirements by preparing schedules, supporting documentation, control evidence, and timely responses to information requests.
• Oversee annual Form 1099 reporting support and related vendor tax compliance processes in coordination with Accounting leadership and applicable business partners.
• Ensure appropriate segregation of duties, approval controls, vendor master controls, payment controls, documentation standards, and fraud prevention practices are maintained within AP processes.
• Prepare and review AP-related reporting, analyses, and metrics for management, including payment volume, invoice volume, corporate credit card trends, aging, exception trends, outstanding approvals, service levels, and process improvement opportunities.
• Facilitate preparation of monthly variance fluctuations and explanations for accounts payable and related expense accounts in coordination with the BP&A team, ensuring variances are researched, clearly documented, and communicated to support accurate financial reporting.
• Foster a positive, collaborative, and results-driven work environment by promoting skill development, coaching for improvement and growth, encouraging ownership, and supporting a culture aligned with Golden 1's mission, vision, and core values.
• Participate in enterprise initiatives and system implementations as the AP subject matter expert, providing requirements, testing support, change management, training, and post-implementation stabilization.
• Exhibit flexibility and leadership to take on new responsibilities and assignments as identified by…