Billing and Accounts Receivable Specialist

• Prepare monthly billing for all assigned government, grant, foundation, and fee-for-service contracts
• Review supporting documentation for allowability, allocability, and reasonableness
• Maintain billing schedules by contract, program, cost center, and funding source
• Track billing deadlines and submit invoices on time
• Research denied or delayed billings and coordinate resolution
• Prepare revenue accruals and deferred revenue schedules as required
• Review allocated salaries, wages, payroll taxes, and employee benefits among multiple grants using approved methodologies
• Review functional timecards and payroll allocation reports
• Review allocated shared operating expenses including IT, insurance, fleet, depreciation, and administrative overhead
• Prepare allocation work papers and related journal entries
• Validate allocations against approved budgets and funding restrictions
• Reconcile billings to the general ledger and accounts receivable monthly
• Monitor contract budgets and available funding
• Review contracts for financial compliance requirements
• Identify unallowable costs and recommend corrections
• Ensure compliance with GAAP, Uniform Guidance (2 CFR 200), and organizational policies
• Maintain complete electronic audit files for every billing submission
• Prepare schedules, reconciliations, and supporting documentation for internal and external audits
• Respond to funding agency requests promptly
• Prepare financial analyses and reimbursement projections
• Partner with Program Directors, Payroll Specialist, and Accounting to ensure billing accuracy
• Develop standardized billing templates and documentation
• Cross-train with Accounts Receivable and General Ledger functions
• Perform other duties and special projects assigned by the Controller, Chief Financial Officer, or designated management
• Recommend process improvements to strengthen internal controls and reimbursement efficiency
• Maintain current knowledge of nonprofit accounting standards and grant regulations
• Participate in required training and professional development

• A Bachelor’s degree in Accounting is required
• One year of experience in accounting/billing is required
• An additional (4) four year of accounting/billing experience may substitute for the Bachelor’s degree requirement
• Must have demonstrated knowledge of computerized accounting
• accounts receivable/payable
• Excel spreadsheets
• double-entry accounting
• Good judgment and tact in handling confidential information
• Ability to provide services to staff and vendors without ethnic or social prejudices
• Flexibility to work irregular hours
• Willingness to function as a team member

Demonstrates expertise in billing processes, financial compliance, and nonprofit accounting standards, ensuring accuracy and adherence to GAAP and Uniform Guidance. Proficient in managing contracts, preparing financial analyses, and maintaining detailed documentation for audits.

• Bachelor's Degree In Accounting
• One Year Of Accounting/Billing Experience
• Knowledge Of Computerized Accounting
• GAAP Compliance
• Excel Spreadsheets

• Billing Preparation
• Financial Analysis
• Reconciliation
• Double-Entry Accounting
• Allocation Work papers
• Revenue Accruals
• Audit Documentation
• Contract Budget Monitoring
• Cost Analysis
• Payroll Allocation

• Good Judgment
• Tact In Handling Confidential Information
• Flexibility
• Team Collaboration
• Service Orientation

• Nonprofit Accounting Standards
• Grant Regulations
• Financial Compliance
• Internal Controls
• Funding Agency Requests

• Computerized Accounting Software
• Excel