Accounting,Payroll & HR Coordinator Job Sacramento area,California USA,Accounting

Classification: Part-time, non-exempt (hourly). Eligible for overtime in accordance with California law.
Hours: 25 to 40 hours per week, varying with the Club calendar. Hours are heavier during bi-weekly payroll processing, tryouts, camp reconciliation, and year-end, and lighter during scheduled Club breaks and the January to February period when only non-high-school teams are training.
Location: Hybrid. Nearly all responsibilities can be performed remotely. Periodic on-site presence at the RFC office in Rocklin, California is required.
Reports to: Executive Director. Financial work is reviewed and approved by the Board Treasurer.
Direct reports: None. This is an individual contributor position.
Compensation: $28.00 to $35.00 per hour, depending on experience.
Benefits: Paid vacation and sick leave, and participation in the Club’s 401(k) plan. Employees regularly scheduled 30 or more hours per week are eligible to enroll in health coverage; premiums are paid entirely by the employee.
Screening: A Live Scan background check and current Safe Sport certification are required for any staff member present at RFC facilities while youth participants are on site.

Responsibilities and Duties Payroll Processing

Process bi-weekly payroll for approximately 50 to 60 W-2 employees, the majority of whom are hourly, using Paychex and its associated mobile time-tracking application.
Calculate and apply travel time and mileage for coaching staff working across multiple sites.
Calculate and apply split-shift premiums in accordance with California wage and hour requirements.
Review submitted timecards for completeness and accuracy, and follow up with employees, coaches, and supervising staff to resolve missing or incorrect data ahead of each payroll deadline.
Audit timesheets, paid time off, sick leave, overtime, and deductions for compliance with federal and California wage and hour laws.
Set up new employees in the payroll and time-tracking systems, including tax withholding, direct deposit, and pay rate configuration.
Execute payroll runs on schedule and confirm successful funding and delivery.
Administer wage garnishments, levies, and other court-ordered with holdings, ensuring accurate calculation, timely remittance, and appropriate employee notification.
Process bi-weekly referee payment cycles.
Book all payroll-related journal entries to the general ledger.
Serve as the first point of contact for employee payroll questions, researching and resolving pay discrepancies promptly and professionally.

Coach Stipends, Reimbursements, and Team Accounts

Process monthly coach stipends on schedule and in accordance with approved rates.
Review, verify, and process coach reimbursements for meals, travel, and accommodation against Club expense policy and supporting documentation.
Prepare and issue invoices to teams for amounts owed back to the Club, including tournament entry fees and coach expenses.
Maintain an accurate and current record of amounts owed by each team, follow up on outstanding balances, and report status to the Executive Director and Board Treasurer.
Manage Club-affiliated team bank accounts, including account setup, signatory maintenance, and periodic audit of account activity.

Accounting and Financial Reporting

Perform accounts payable functions, including invoice entry, coding, and bi-monthly check runs. The substantial majority of disbursements are made by ACH or Club credit or debit card.
Perform accounts receivable functions, including bank deposits and limited cash handling.
Complete monthly bank reconciliations for 5 to 10 Club and team bank accounts and prepare the corresponding journal entries.
Reconcile Club credit and debit card activity, ensure receipts and general ledger coding are complete, and process cardholder payments.
Produce the monthly financial reporting package and review it with the Board Treasurer.
Reconcile camp finances, including registration revenue, staffing costs, and related expenses.
Support preparation of the annual budget and load the approved budget into the accounting system.
Prepare annual 1099 filings and assemble supporting tax documentation for Treasurer review prior to delivery to the…

Accounting, Payroll & HR Coordinator