Accounts Payable Clerk Job Sacramento area,California USA,Accounting

Description POSITION SUMMARY

The Accounts Payable Clerk is responsible for prompt and accurate bill payments, providing

exceptional internal customer service, and offering administrative and clerical support to the

Finance Department. They assist in developing and implementing department procedures

related to customer service, internal controls, departmental conditions, staff support,

productivity, and other workplace factors, all while upholding the values of Sacramento Natural

Foods Co-op and its cooperative identity.

DEPARTMENT Finance REPORTS TO Senior Accountant FLSA STATUS Non-exempt

ESSENTIAL DUTIES AND RESPONSIBILITIES

Follows all Co-op policies, procedures, and expectations.

Department Operations and Customer Experience

Prepare invoices for entry, including calculating department amounts and verifying totals.

Monitor signatures and account coding on every invoice. Match packing slips to invoices. Research proof of delivery as needed. Review receiving log for accuracy.

Complete accounts payable entries accurately and efficiently.

Prepare and submit necessary reports. Ensure timely and accurate processing of invoices.

Handle accounts payable research, vendor requests, and questions. Reconcile statements. Maintain cordial vendor relationships. Ensure timely and accurate filing of invoices.

Prepare and mail accurate 1099 forms and reports by federal deadlines.

Maintain control over current and previous years' A/P files, including their annual transfer to storage facilities.

Collect and deliver mail promptly and accurately.

Assist the Senior Accountant with vendor reconciliation, accounts receivable processing, and compiling transfer spreadsheets.

Other Duties

Offer prompt and precise administrative support to the department.

Manage department files, records, and electronic databases.

Manage special projects assigned by the Senior Accountant.

Help train other staff members as assigned by the Senior Accountant.

Participate in meetings and events as requested.

Show daily support for cooperative values and principles.

Compile information and contribute to reports as needed.

Carry out additional tasks and work in different departments as assigned.

Must be available to work hours according to the needs of the business and their department.

ESSENTIAL QUALIFICATIONS

To perform this job successfully, an individual must be able to satisfactorily complete each

essential duty. The requirements below illustrate the knowledge, skills, and abilities needed.

Reasonable accommodations may be provided to enable individuals with disabilities to perform

the essential functions.

Required Experience

At least one year of experience in accounts payable or a similar accounting,

bookkeeping, or administrative role.

Language Ability

Understand complex instructions, correspondence, and memos.

Communicate effectively with staff in oral or written form.

Effectively present information during one-on-one and small group interactions

with customers and other employees.

Create clear and easy-to-understand written procedures for routine tasks.

Math Ability

Add and subtract two-digit numbers, and multiply and divide by 10s and 100s.

Perform these operations using U.S. currency and units of weight, volume, and

distance.

Reasoning Abilityn

Use common sense to follow detailed written or spoken instructions.

Address problems that involve a few specific variables in standardized situations.

Prioritize work tasks, handle multiple tasks, and stay focused.

Computer Skills

Use Microsoft Word, Excel, email, websites, and accounting software

proficiently.

Education

High school diploma, GED, or equivalent certification.

DESIRED QUALIFICATIONS

Desired knowledge, skills, ability, and experience are not required to perform the essential duties of the position.

Experience using Sage…