Payroll Clerk

Salvation Army Divisional Headquarters
Sacramento, CA , USA

The Salvation Army Mission Statement:

The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by the love for God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

The Payroll Coordinator is responsible for processing payroll and carrying out payroll related duties for the Del Oro and Golden State Divisions, assisting the Finance Department with other duties as needed, and ensuring that all transactions are handled within TSA Policy & Procedures, generally accepted accounting principles and practices, and federal and state regulations.

• Bi-weekly payroll
• Process employee payroll using Ultimate Payroll Systems (Ultipro) and provide reporting for the same.
• Transmit the biweekly and weekly pay and tax files to third party processors and maintain pay data files.
• Maintain employee timesheets in the Ultimate Time and Attendance (UTA) system.
• Coordinate and review payroll data from Corps.
• Maintain the payroll/HR database in the Ultipro-UKG application.
• Correspond with third party processors.
• Process salary increases and retroactive adjustments.
• Prepare manual checks for termination, etc. as needed.
• Process garnishments
• Respond to inquiries on payroll related issues.
• Provide training to the Corps as needed (UTA, Ultipro).
• Perform financial analyses on government grants.
• Process mobile bank deposits.
• Assist with audit preparation for external and internal audits.
• Coordinate Christmas Kettle and Summer Camp payroll.
• Perform other duties as assigned by the Accounting Manager and Controller.

• Maintain vacation and sick accrual records for employees.
• Provide employee earnings verification for claims and retirement applications.

• Perform special projects and other duties as assigned by the Controller.

Bachelor’s degree in Business Administration, Accounting, Finance, or Human Resources concentration preferred, or Associates Degree or Certification from an accredited college or trade school in Business. High school diploma or GED equivalent required.

Experience in an accounting and/ or payroll processing environment and experience using Ulti Pro software preferred. Proficiency with payroll and/ or accounting software and payroll timekeeping systems preferred.

• Have a strong working knowledge of Microsoft Office Software (i.e. Excel, Word and Access).
• Must have competent knowledge of timecard processing or ability to learn.
• Knowledge of Salvation Army financial procedures, practices, policies preferred or capacity to learn and apply internal policies and procedures.
• Knowledge of Salvation Army practices and organization desirable.
• Must be organized, self-motivated, assertive, dependable and detail oriented, able to meet deadlines.
• Ability to handle sensitive payroll information in a confidential manner.
• Must have strong customer service skills and ability to maintain flexibility and be cooperative and able to work under pressure.
• Ability to organize, prioritize and complete a variety of complex tasks, often with many interruptions, efficiently and accurately with minimal supervision.
• Ability to work with minimal supervision as well as be a team player.
• High attention to detail, with consistent accuracy and reliable follow-through and able to meet established deadlines.
• Good verbal and written communication skills necessary to deal with workplace associates in a professional and effective manner.
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