Office Services Coordinator

AmLAw 100 - Sacramento, CA
Part-Time | On-site | Legal Office Services

A top Sacramento law firm is seeking a reliable and detail‑oriented Part-Time Legal Office Services Clerk to support daily administrative and document management operations within the firm. This role is ideal for someone with strong printing, scanning, and electronic document processing experience who enjoys working in a professional law office environment. The Office Services Clerk will assist attorneys, paralegals, and administrative staff by ensuring accurate, organized, and timely handling of physical and digital records.

• Perform high-volume printing, scanning, copying, and PDF processing for legal documents, exhibits, pleadings, and correspondence.
• Ensure documents are scanned with correct pagination, clarity, and file structure.
• Convert documents to searchable PDFs (OCR) and prepare electronic binders or production sets.
• Maintain accuracy when handling confidential client materials.

• Sort, distribute, and process incoming/outgoing mail, Fed Ex, UPS, and courier deliveries.
• Prepare document sets for mailing, filing, service, or internal distribution.
• Assist with file room organization, archiving, and records retention protocols.

• Operate and maintain copiers, scanners, printers, and binding machines.
• Troubleshoot routine equipment issues and coordinate service calls when needed.
• Monitor supply levels for paper, toner, and related office materials.

• Perform document labeling, Bates stamping, file indexing, and folder preparation.
• Assist attorneys and staff with special projects as assigned.
• Maintain a clean, orderly, and efficient office services area.

• 1-2 years of office, administrative, or legal support experience (law firm experience preferred).
• Strong experience with high-volume printing and scanning workflows.
• Proficiency with PDF software (Adobe Acrobat, Kofax, or similar).
• Ability to lift and move boxes of files (up to ~25-30 lbs).
• Exceptional attention to detail and organizational skills.
• Professional communication, reliability, and ability to handle confidential information.
• Comfortable working in a fast-paced environment with shifting priorities.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.