Chair Executive Assistant

Job Summary

This position is responsible for serving as the primary assistant support for the chair of the Department of Radiology and serves as the administrative support liaison for the chief administrative officer and operations supervisor. In addition to administrative support to leadership, the position handles all academic personnel items for recruitment of new faculty and will serve as the back-up for the faculty credentialing administrative assistant to provide support for licensing, billing and credentialing for faculty, volunteer clinical faculty and fellows as well as HR functions, such as training updates, Eco Time monitoring, corrective action correspondence and performance reviews.

3/1/2026 by 11:59pm

For full consideration, applicants are encouraged to upload license and/or certification if required of the position.

• Bachelor's degree in related area and / or equivalent experience / training
• At least 3 years of previous administrative assistant experience required.
• Expertise in managing complex calendars and to schedule and coordinate large, complex meetings and conferences.
• Advanced word processing skills and experience (e.g. formatting, tables, math functions, merge functions, graphics, charts) and various computer skills, including Excel, Microsoft Word, PowerPoint, Microsoft Access, Microsoft Outlook, SharePoint, electronic mail software, database management software, graphics software, and other standard office desktop applications.
• Demonstrated management, administrative, organizational, planning, and critical thinking skills; with the ability to anticipate, avert, and resolve issues of workflow, work processes, and task allocations.
• Ability to work independently as well as part of a team; effective collaborative skills to build trust among faculty, staff and residents.
• Ability to work with limited or minimal supervision and direction.
• Excellent organizational and time management skills to establish goals, ability to prioritize and coordinate multiple work assignments and deadlines efficiently despite frequent interruptions, maintaining composure under heavy workload, conflicting priorities or difficult callers/visitors.
• Demonstrated ability to follow through on details, providing all necessary and required documentation.
• Decision-making skills to exercise initiative, creativity, and independent judgment to anticipate needs in areas of responsibility.
• Ability to problem solve in a manner consistent with institutional and departmental goals and objectives.
• Ability to set priorities; be detail-oriented; ability to make independent decisions when working with multiple priorities and deadlines.
• Skills to develop innovative solutions, to attempt difficult and unfamiliar project assignments, and to respond with flexibility to requests for assistance in problem-solving and organizational development.
• Ability to research, extract, compile, elicit, and summarize information from a variety of sources to prepare reports and information clearly and concisely. Ability to record and format meeting minutes and track follow-up items.
• Ability and skill to exercise tact and diplomacy in dealing with others and establish and maintain cooperative working relationships.
• Demonstrated customer service skills and experience working with staff, faculty, residents, student, patients, and a culturally diverse workforce.
• Ability to establish and maintain positive working relationships throughout the University and community and maintain appropriate interdepartmental communications.
• Ability to discern sensitive issues and maintain confidentiality.
• Strong interpersonal skills to efficiently and effectively communicate (both orally and in writing) with all levels of academic, administrative, clinical, and staff personnel within the school, campus, medical center, and the general public.
• Strong oral and written communication skills to create and initiate error free documents, including writing and editing skills to compose and proofread letters, financial statements, budget reports and other assigned documents, and to articulate information in a clear, concise, and visually attractive…