Office Assistant; Typing

Position

• Job Code
  : JC-508296
• Position #:
  
  -XXX
• Working Title
  :
  Office Assistant (Typing)
• Classification
  : OFFICE ASSISTANT (TYPING)
• Salary
  : $3,273.00 - $4,098.00 (A); $3,549.00 - $4,445.00 (B)
• # of Positions
  : 1
• Work Location
  :
  Sacramento County
• Telework
  :
  Hybrid
• Job Type
  :
  Permanent, Full Time
• Work Shift
  : 8 AM - 5 PM
• Work Week
  :
  Monday - Friday

Under the direction of the Staff Services Manager I, Facility Support (FSU), the Office Assistant (Typing) will perform a variety of general office duties including mail and document handling; composition of correspondence; filing and records management; ordering and maintaining supplies and equipment; typing and transcription; and document preparation and review for the Board of Parole Hearings (BPH). The incumbent will regularly perform duties requiring adaptation to various situations and must use judgment to apply the appropriate work method to achieve the desired result.

The incumbent may also have lead responsibility over less experienced employees in areas such as training and answering questions on work procedures. Integrity, dependability and regular attendance both in-office and via telework are essential.

• Mail and document handling
• Composition of correspondence
• Filing and records management
• Ordering and maintaining supplies and equipment
• Typing and transcription
• Document preparation and review for the Board of Parole Hearings
• Adaptation to various situations and use of appropriate work methods
• Training and guiding less experienced staff

Minimum requirements are detailed in the class specification (see duty statement). The position requires the ability to type at a minimum speed as designated by the class specifications, and a valid typing certificate must be obtained before hiring. Additional information regarding acceptable typing tests is available on the Cal Careers website.

• Strong attention to detail
• Ability to organize and establish simultaneous workload priorities
• Proficient use of Microsoft Outlook, Teams, Word, Excel, and databases
• Dependable, punctual, good attendance
• Ability to take initiative
• Excellent verbal and written communication skills
• Ability to work well on a team and individually
• Willingness to learn new skills and quickly grasp new concepts
• Exceptional internal and external customer service skills
• Willingness to promote an inclusive workplace that empowers employees from a variety of backgrounds

• Applicants must obtain a valid typing certificate confirming minimum typing speed before being hired.
• Foreign education must be evaluated for U.S. equivalency; documentation must be submitted.
• New applicants must complete a background investigation using Live Scan Fingerprinting, a tuberculosis test/evaluation before appointment and annually thereafter.
• Documents should be submitted in PDF format.
• Applicants will undergo E‑Verify for identity and employment authorization verification.

Carin Hostetter
(279) 300‑5782

For Reasonable Accommodations or EEO inquiries, please contact the Office of Civil Rights: (916) 255‑0458,

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability, gender, sexual orientation, and other protected characteristics. The State of California is committed to maintaining an inclusive respectful workplace and expects all applicants to comply with the drug‑free workplace objective.