Executive Faculty Assistant - SOM: Anesthesiology & Pain Medicine

Job Summary

Executive Assistant:
The professional will serve as executive assistant to 1-3 specialty sections in addition to supporting the sections faculty members (approx. 15-25) within each Section of Anesthesiology.

The professional serves as the key contact person for 1-3 specialty sections to include coordinating section activities and serving as the coordinator for a variety of projects. Providing project management and administrative support for daily functions that include but are not limited to: managing multiple complex appointment calendars, coordinating travel arrangements/accommodations, CV/dossier updates, merits, promotions, recruitment, appointment, re-appointment, appraisals, grant proposal preparation, manuscripts, conferences, lectures, scheduled meetings, taking of official minutes, and clinical activities.

This position also works closely with multiple regional and national societies. The position requires a keen understanding of goals and missions of the department as well as the ability to understand UCD, UCDHS policy and procedures and have the ability to understand and interpret policies of other institutions and organizations in order to resolve issues.

Apply By 03/02/2026 at 11:59PM.

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• AA/AS degree or equivalent experience
• Experience providing exceptional support to Executives and/or Board members.
• At least four to six years of experience providing exceptional support to Executives and/or Board members.
• Advanced working knowledge of Microsoft Office including Excel, Access, Word and PowerPoint, My Info Vault , eRecruit, and other computer programs to produce documents, forms, reports, and spreadsheets.

Preferred Qualifications

• BA/BS Degree in Business Administration or a related field plus two years' experience providing administrative support is preferred; and/or an equivalent combination of education and experience (totaling 6 years).
• Experience working with academic personnel policies and procedures.
• Prior experience in a health care setting preferred
• Power point experience and editing is highly desired with ability to create board level presentations.
• Project management skills a plus.
• Prior experience in a health care setting preferred
• Sensitivity to cultural diversity and ability to communicate and interact effectively with people of all ages and diverse background.
• Ability to manage multiple assignments and to work with multiple executives.
• Skills to assimilate complex data sets to develop data findings, conclusions and recommendations.
• Ability to be professional to effectively work with individuals at all levels; ability to demonstrate a high degree of confidentiality and discretion; high degree of motivation and innovation.
• Demonstrated ability to work independently and in a team environment.
• Ability to be optimistic, positive and supportive in all interactions with others.
• Ability to meet both short and long-term deadlines with a minimum of supervision and with initiative and imagination.
• Ability to prepare questionnaires and other survey instruments.
• Ability to gather, compile, and analyze research date, and to present data in tabular, graphic, and pictorial form.
• Ability to prepare and work clear and comprehensive reports.
• Excellent organizational skills with special attention to detail.
• Must have demonstrated ability to multi-task and thoughtfully prioritize projects.
• Strong analytical and critical thinking skills, with the ability to independently problem-solve and make decisions but also know when to consult supervisory personnel when necessary.
• Requires knowledge of the University's research policies and procedures and knowledge of or willingness to learn administrative requirements of sponsors.
• Project management skills and the ability to manage numerous complex activities with overlapping deliverables and deadlines.

Key Responsibilities

• 50% - Academic Personnel and Medical Staff Support
• 30% - Title Executive Assistant to 1 - 3 Specialty Sections
• 10% - Research and Scholarly Analysis
• 10% - Other Miscellaneous Responsibilities