Operations Administrative Coordinator

Join Trofholz Technologies, Inc. Securing What Matters Most

At Trofholz Technologies, we deliver mission-critical security solutions that protect what matters most.

This role is a critical partner in strengthening project execution across Trofholz. It supports Operations, Project Managers, Contracts, and Quality by ensuring documentation is accurate, deadlines are visible, and workflows remain organized – even in fast-moving, high-demand environments. It is not a passive administrative role; it requires someone who thrives in dynamic settings, manages shifting priorities, supports teams during urgent project demands, and helps bring clarity and consistency.

The role combines strong administrative support discipline with practical AI tool usage to improve speed, accuracy, and efficiency across daily operations. The primary goal is to streamline processes, strengthen documentation integrity, and uphold Trofholz’s Diamond Delivery standards.

This position reports to our Sacramento Office – this is NOT a Remote position.

For more than 22 years, Trofholz Technologies has been a trusted provider of advanced electronic security solutions for federal and commercial clients. What sets us apart isn’t just our technical expertise; it’s our people.

We live by our QCCIT Creed:
Quality, Commitment, Creativity, Integrity, and Team.

At Trofholz, you’ll find a collaborative, respectful, and people-first culture where your work is valued and your growth is supported.

You will serve as a central operational partner across multiple teams, ensuring documentation integrity, workflow consistency, and execution support.

• Maintain organized, audit-ready project files and documentation
• Support vendor and subcontractor coordination
• Prepare meeting summaries, action lists, and status report drafts
• Assist with procurement tracking and contract documentation
  
  Use AI tools to summarize meetings and complex documents
• Draft internal and client communications for leadership review
• Generate structured task lists from transcripts and project notes
• Improve and standardize templates and workflows using AI tools
• Identify automation opportunities to improve workflow efficiency
• Track deliverables, deadlines, and compliance requirements
• Support ISO documentation standards and audit readiness
• Assist with project close-out documentation packages

This role requires active, effective use of AI tools as part of daily workflow execution.

• 3+ years of experience in operations administration or similar role
• Experience in structured, compliance-driven, or ISO environments preferred
• Demonstrated professional use of AI tools in a work setting
• Strong proficiency in Microsoft 365
• Exceptional organizational skills and attention to detail
• Ability to manage multiple priorities while maintaining accuracy

If you are highly organized, tech-forward, and motivated to contribute to a mission-driven organization that values excellence and innovation, we encourage you to apply.

• Quality in documentation and execution
• Commitment to deadlines and follow-through
• Creativity through smart use of AI tools
• Integrity in compliance and documentation control
• Team mindset in supporting cross‑functional partners

Pay: $25.50–$26.50/hour (DOE)

• Medical, Dental, Life, and AD&D Insurance
• HSA and FSA options
• Employer‑matched 401(k)
• PTO & 11 paid holidays
• Employer‑paid Life, AD&D, STD, and LTD
• Comprehensive Employee Assistance Program (EAP)
• Company vehicle for eligible roles

Build Your Future with Trofholz. Be More. Do More. Deliver with Precision.

At Trofholz, you’ll find a company that invests in its people, values teamwork, and delivers meaningful work. We are building a safer, more secure future—one connection at a time.

If you’re ready to grow your career while making a real impact, we invite you to apply today.

Apply at:

Trofholz Technologies, Inc. is an Equal Opportunity/Affirmative Action Employer. We celebrate diversity and are committed to an inclusive workplace.

#Now Hiring #Admin Support #Project Coordination #Defense #Veterans Welcome #Low Voltage #ESS

Trofholz is an equal opportunity/affirmative action employer, and we E-Verify. All offers of employment at Trofholz are contingent upon clear results of a thorough background check and drug screen.