Administrative Assistant

Administrative Assistant I

Pay rate: $27/HR | Monday
- Friday 8am - 4:30pm

• Manage relationships with various vendors
• Book meetings and travel arrangements (minimal)
• Take and publish meeting minutes (minimal)
• Handle incoming mail and manage office supply ordering
• Maintain filing systems (physical and digital)
• Develop and implement new administrative systems
• Draft letters, prepare documents, write reports for management, and create PowerPoint presentations
• Respond to customer inquiries and resolve complaints
• Assist with purchase administration, including planning, making purchase orders, and checking invoices
• Support logistics administration: organize shipments to customers, coordinate pickups from suppliers, and handle customs documentation
• Coordinate and hire temporary production labor as needed

• Minimum 3 years of experience in a similar position within small companies
• Strong organizational, communication, and presentation skills
• Flexibility and adaptability to manage multiple tasks effectively
• Extensive knowledge of Microsoft Office suite, including Teams
• Ability to plan, organize, and prioritize workload efficiently
• Initiative and problem‑solving skills to resolve issues quickly and appropriately
• Self‑motivated with entrepreneurial spirit, comfortable working in a start‑up environment
• Positive attitude, eagerness to learn new skills, and willingness to take on diverse responsibilities