Administrative Assistant

Description

Position Summary

This is an entry-level opportunity for someone organized, detail-oriented, and eager to build a long-term career. This is a temp-to-hire role with clear promotional pathways and room for career growth. The ideal candidate is resourceful, a quick learner, and comfortable supporting scheduling and coordination tasks.

Bilingual candidates (English/Spanish) are strongly preferred. Conversational Spanish or a resourceful approach using translation tools/apps is also welcome.

Key Responsibilities

+ Schedule and coordinate client and contractor appointments

+ Manage material delivery scheduling, track shipments, and provide timely updates to the team

+ Send appointment reminders and follow up on confirmations, rescheduling, and changes as needed

+ Support general administrative tasks including filing, data entry, correspondence, and office organization

+ Communicate effectively with internal teams, vendors, and clients (in-person, phone, and email)

+ Assist with other projects and tasks as assigned to support smooth operations

Requirements

Qualifications

+ Comfortable with scheduling, follow-ups, and basic coordination tasks

+ Resourceful problem-solver who can adapt quickly and use tools (including translation support) effectively

+ Bilingual in English and Spanish (preferred - fluent or conversational)

+ Proficient with Microsoft Office (Outlook, Word, Excel) or similar tools

+ Reliable, professional, and able to work in a fast-paced environment

+ High school diploma or equivalent required

Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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