Student Assistant - Accounting Office

• Base Pay $18.00 - $22.00 / Hour
• Job Category Part-time, Off-campus , Department of Toxic Substances Control
• Employee Type Student Assistant
• Required Degree NONE
• Manage Others No

The Department of Toxic Substances Control ( DTSC ) is seeking a student assistant to provide accounting and administrative support by performing various types of accounting related tasks such as processing payments, inputting data, uploading file packages, filing accounting documents, verifying payment information and processing payment receipts, etcetera.

This is a part-time, temporary, non-benefited, student position. Employment in all positions with University Enterprises, Inc. is dependent upon the mutual consent of University Enterprises, Inc. and the employee. This means that either University Enterprises, Inc. or the employee can, at any time, terminate the employment relationship at will, with or without cause.

Depending on the type of position you are applying for, a pre-employment background check consisting of one or more of the following may be conducted: employment history, professional references, criminal check: educational verification (degree, license, or official transcript) or DMV clearance. Applicants will be required to pass required pre‑employment checks to the satisfaction of University Enterprises, Inc. (UEI) and the hiring Agency or Department.

UEI does not allow students to hold more than one UEI Job at a time, or work in more than one account per pay period. UEI employees who are considering leaving their current UEI student assistant position for a different UEI student assistant position should inform their supervisor in writing and provide at least a week’s notice.

UEI is not a multi-state employer. UEI only employs candidates who live and work in the state of California. If selected for the position you must reside in California and all work must be performed in the state of California throughout the course of employment.

Students must be enrolled in at least: six-semester units or nine quarter units for undergraduate students; four-semester units or six quarter units for graduate students. Students declared major must match the major(s) listed in the job posting.

• Accounting

Flexible workdays and work hours, Monday – Friday, between 8 AM – 5 PM. The final work schedule will be determined by the supervisor.

Student Assistant and Graduate Assistant employees generally work up to 24 hours per workweek (Sunday – Saturday) during the academic year and up to 40 hours per workweek during breaks (winter, spring, and summer).

• Must complete each term with minimum unit requirements for Undergraduate and Graduate student classifications. Proof will be collected at the end of each Spring and Fall term.
• Experience with Microsoft Word and Excel.
• Customer service oriented.
• Must be able to work well with others.
• Experience with office functions (fax, copy, scan, etc.).

• Accounting Major with a 3.0 GPA or above.

• Reconcile incoming paperwork to payment received.
• Prepare batch, reconcile batch control totals and resolve any discrepancies.
• Research, identify, and process payments to appropriate customer accounts in the database, and upload supporting documentation.
• Run system-generated reports verifying accuracy, reconcile, and making corrections to customer accounts as necessary.
• Research account or payment status and verify payment application.
• Research, identity, and process receipt correction.
• Update log reference deposit folder and finalize remittance packages.
• Copy and scan packages for distribution and storage.
• Assist staff with record retention and retrieval of the cost documentation package.
• Analyze documents such as timesheets, daily log reports, and claim schedules to ensure the cost data are accurately gathered and compiled.
• Performs other related duties assigned to further support financial services staff.

Sit for extended periods; frequently stand and walk; manual dexterity and hand‑eye coordination; corrected hearing and vision to normal range; verbal communication; use of office equipment including computer workstations, telephones, calculators, copiers, printers, and scanners with or without reasonable accommodation.

Work is performed in an office environment.