Executive Coordinator

Executive Coordinator

Founded in 1967, California Indian Legal Services (CILS) is the oldest public interest Indian rights law firm in the country, promoting the fundamental rights of California Tribes and Indians through litigation, legislative and administrative advocacy, community development, and other strategies for systemic change. CILS provides a full range of legal representation to California Indian Tribes and Indian organizations, advocates for the rights of California Indians at the local, state, and national levels, and provides direct services and community education to low-income Native American individuals on issues related to Federal Indian Law.

Currently, CILS offers services statewide and maintains four offices throughout California – Eastern (Bishop), Southern (Escondido), Northern (McKinleyville), and Central (Sacramento). This position is in the Principal Office, located in Sacramento, CA.

The Executive Coordinator at CILS provides high-level administrative, project, and writing support to the Executive Director and Board of Trustees. This position coordinates executive priorities, Board and committee logistics, meeting materials, records, follow-up, travel, reimbursements, strategic initiatives and special projects with accuracy, discretion, and strong attention to detail. The role serves as a central point of coordination for organization communication by gathering content, drafting and reviewing communications, coordinating approvals, and working with staff and external vendors to support implementation.

This role requires exceptional organization, sound judgment, strong writing skills, project management abilities and the ability to manage details, deadlines, competing priorities and confidential information with professionalism.

As the Executive Coordinator at CILS, you will:

• Support Executive Projects:
  Serve as a trusted partner to the Executive Director by coordinating delegated tasks, projects, and priorities with accuracy and timeliness.
• Coordinate Governance:
  Coordinate the quarterly meeting preparation and the logistics and execution of the Board of Trustees and its Committees, ensuring smooth meetings, accurate records and clear communication of actions and decisions.
• Coordinate Organizational Communications:
  Coordinate the development and implementation of organizational communications, including newsletters, Annual Reports, website content, social media, and other public-facing materials. Work collaboratively with staff and external vendors when applicable to gather content, manage reviews and approvals, and draft or edit communications as appropriate to support organizational priorities.
• Advance Advocacy:
  Assist the Executive Director with CILS's Capitol Presence by coordinating and promoting legislative and policy initiatives, advocacy events, trainings, Tribal Round tables, and other key Capitol-based activities.
• Strengthen Organization:
  Maintain internal communication tools, resources, and processes that keep staff informed and aligned with the strategic plan.

Executive Support & Project Coordination

• Provide administrative and coordination support to the Executive Director through delegated duties and special projects.
• Coordinates projects on behalf of the Executive Director using project management tools and principles.
• Book travel, reconcile spending accounts, and process reimbursements for the Executive Director and Board.
• Receive and prioritize staff requests for Executive Director requests approvals.
• Coordinate vendor contracts, project timelines, deliverables, and approvals for Executive Director-assigned communications and special projects.
• Administrative support as needed.

Board & Governance Coordination

• Schedule and coordinate Board of Trustees meetings.
• Coordinate the collection of and preparation of meeting materials.
• Draft and distribute meeting minutes.
• Maintain internal Board files and records.
• Assist with bylaws updates as requested by the Board.
• Communicate Board action items to staff and stakeholders and track follow through.

Capitol Presence & Strategic Initiatives

• Coordinate organization of and communications for CILS' Capitol…