Office Specialist Level I​/II

This is a continuous filing exam. Next filing cut-offs are at 5:00 pm on: 8/12/26, 8/26/26 (Final).

Salary Information:
Level I - $3,838.44 - $4,666.67/month Level II - $4,315.17 - $5,246.10/month

Office Specialist is a single class with two salary levels, Office Specialist (Level II), and Office Specialist (Level I).

Office Specialists (Levels I/II) provide a wide range of specialized technical clerical support throughout County departments. The kind of work performed depends on the specific program or assignment.

Office Specialist (Level II) is the journey level class. Incumbents are expected to be technically proficient in handling the assigned duties of the class. Performance at this level requires the ability to explain and apply specific codes, laws, ordinances, legal documents, and technical terminology related to each program or assignment.

Office Specialist (Level I) is the trainee level class and is designed for recruitment and training of persons who do not meet the minimum qualifications for the journey level. Under close supervision, Office Specialist Level I perform a variety of clerical/operational duties of less than average difficulty.

Note:

With a few exceptions, Office Specialists are found in one of the following special assignments:
Retirement Administration, Recording Legal Documents, Personnel Actions, Payroll, Examination Scheduling/Processing, Certifications, Medical and Life Insurance Administration, and Property Tax Assessment.

Some positions may be designated "confidential" in nature, in accordance with the County Employee Relations Ordinance, and are excluded from the representation unit which includes positions allocated to the regular classes. Office Specialist (Level II)

• Clear writing: grammar, punctuation, spelling, vocabulary
• Standard methods of filing (alphabetic, numeric, chronological)
• English language to communicate
• Telephone procedures
• Arithmetic to make calculations including addition, subtraction, multiplication, and division
• Keyboard (computer, typewriter)
• General principles, procedures and practices of recordkeeping
• Letter and memo format

• Learn specific codes, laws, ordinances, legal documents and technical terminology related to each program or assignment
• Calculate solutions to math problems involving addition, subtraction, division, multiplication
• Understand and follow basic oral and written instructions
• Operate computer terminals, typewriter, printer, copier, microfiche, and FAX
• Prioritize work to meet deadlines
• Read English at a level necessary to understand procedures manuals, policies, guidelines
• Write English at a level necessary to prepare correspondence according to specified format and record incoming information
• Speak English at a level necessary to communicate information clearly
• Operate communication devices, telephone and may include radios
• Deal tactfully with people
• Accurately proofread details, noting and detecting errors

Additional for some positions:
Types from clear copy accurately at a rate of not less than 35 words a minute.

Office Specialist (Level I) Knowledge and Abilities Same as for Office Specialist (Level II), except that work is originally done under close supervision; as experience is gained, greater independence of action is exercised and less detailed supervision is received until the incumbent is functioning at the journey level.

Minimum Qualifications

Any combination of education, training, and experience likely to provide the required knowledge and abilities for this class as described above. Typical ways include:

Office Specialist (Level II):
Six (6) months as Office Specialist (Level I) with Sacramento County or one (1) year of specialized clerical experience comparable to one of the special assignments listed above.

Office Specialist (Level I):
One year of clerical experience including customer relations, giving and receiving information on a daily basis, and financial or statistical record-keeping.

Note:

The level at which initial appointments to the class of Office Specialist are made, and advancement from the lower to the higher level of this class (Level I to Level II), are at the discretion of the appointing authority, providing the minimum qualification is met.

Note:

If the word "experience" is referenced in the minimum qualifications, it means full-time paid experience unless the minimum qualification states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements.

Note:

If the minimum qualifications include an educational or certificate/license requirement, applicants must submit proof of requirements with the application. Failure to submit proof of requirements may result in disqualification from the examination. Unofficial transcripts are acceptable. For guidelines on submitting acceptable proof of educational requirements, please  or speak to someone in our office before the cut-off date listed in this notice.

Special Requirements

Ability to speak, read, and/or write…