Student Assistant - Administrative Support

• Base Pay $17.74 - $23.91 / Hour
• Job Category Part-time, Off-campus , Secretary of State
• Employee Type Student Assistant
• Required Degree High school
• Manage Others No

The Secretary of State (SOS) with the Political Reforms Division is looking to hire two (2) student assistants to update database records, review incoming documents, process payments, organize and file documents, and other duties as assigned.

This is a part-time, temporary, non-benefited, student position. Employment in all positions with University Enterprises, Inc. is dependent upon the mutual consent of University Enterprises, Inc. and the employee. This means that either University Enterprises, Inc. or the employee can, at any time, terminate the employment relationship at will, with or without cause.

Depending on the type of position you are applying for, a pre-employment background check consisting of one or more of the following may be conducted: employment history, professional references, criminal check: educational verification (degree, license, or official transcript) or DMV clearance. Applicants will be required to pass required pre-employment checks to the satisfaction of University Enterprises, Inc. (UEI) and the hiring Agency or Department.

UEI does not allow students to hold more than one UEI Job at a time, or work in more than one account per pay period. UEI employees who are considering leaving their current UEI student assistant position for a different UEI student assistant position should inform their supervisor in writing and provide at least a week’s notice.

UEI is not a multi-state employer. UEI only employs candidates who live and work in the state of California. If selected for the position you must reside in California and all work must be performed in the state of California throughout the course of employment.

Students must be enrolled in at least: six-semester units or nine quarter units for undergraduate students; four-semester units or six quarter units for graduate students. Students declared major must match the major(s) listed in the job posting.

Business Administration, Economics, Government, Law, Political Science, Public Policy or Administration.

F lexible workdays and work hours, Monday – Friday, between 8 AM – 5 PM. The final work schedule will be determined by the supervisor.

Student Assistant and Graduate Assistant employees generally work up to 24 hours per workweek (Sunday – Saturday) during the academic year and up to 40 hours per workweek during breaks; (winter, spring, and summer).

$17.74 to $23.91 per hour.

• Detail-oriented.
• Accurate, flexible, and able to follow directions.
• Capable of communicating with various levels of staff.
• Dependable, punctual, and a reliable attendance record.

• Experience in an administrative role using office equipment such as: computer systems, scanners, and printers.

• Assist customer service team members with organization and maintenance of divisional documents.
• Process incoming checks, create receipts, and log documents, as needed.
• Update database records and prepare records for transfer.
• Perform other related duties as assigned to achieve the division's various missions.

Sit for extended periods; frequently stand and walk; manual dexterity and hand-eye coordination; corrected hearing and vision to normal range; verbal communication; use of office equipment including computer workstations, telephones, calculators, copiers, printers, and scanners with or without reasonable accommodation.

Work is performed in an office environment.

The Secretary of State's office comprises nearly 700 people who are dedicated to making government more transparent and accessible in the areas of elections, business, political campaigning, legislative advocacy, and historical records. The Secretary of State's responsibilities include:

• Serving as the state's Chief Elections Officer.
• Implementing electronic filing and Internet disclosure of campaign and…