Scanning Assistant Temp

Scanning Assistant Temp

Pay Information:
Non-Exempt - $25.00 - $30.00 per hour

Location:

Full time, in office.

Duration: 4-6 months

Job Purpose:

In collaboration with the Governance & Strategic Operations Director and Senior Executive Assistant, responsible for successful execution of the Iron Mountain scanning project. Assist with the scanning of organizational documents for retention purposes, utilizing identified document retention requirements.

Universal

Competencies:

• Collaboration:
  
  Proactively engages with an iterative mindset to enhance ideas and achieve organizational results;
  Cultivates relationships, builds partnerships, shares and learns without boundaries.
• Service:
  Focusing on meeting needs and exceeding expectations for those served inside and outside the organization.
• Respect:
  Embracing others for their true authentic self; nurture and promote an environment that values diversity of thought, input, experience and expertise.

Essential

Competencies:

• Approachability:
  Is consistently approachable, open to feedback and truthful; builds trust and authentic professional relationships.
• Adaptability:
  Appropriately adjusts behavior to changing conditions and business needs; modified approach to succeed with new situations and timelines.
• Problem solving:
  Applies analysis, creativity, resilience and logic to reach optimal outcomes; develops and implements solutions.

Essential Functions – must be able to perform with or without a reasonable accommodation:

• Prepare files for scanning – remove paper clips/staples, sort and organize documents for high-speed scanning.
• Assist in determining key identifiers for each set of files; identify destruction date(s) based on document retention requirements.
• Collaborate with respective staff liaison(s) to obtain additional information, as needed.
• Work with the IT department to configure OnBase (document management system), should key identifiers or destruction dates need to be adjusted.
• Independently scan files, ensuring organizational compliance with the document retention requirements.
• Conduct audits to confirm that scanned files have been uploaded and are accurately reflected within OnBase (e.g., file name, destruction date, etc.); ensure files are legible and complete (no missing pages).
• Identify and recommend process improvements to increase business efficiencies.
• Maintain confidentiality of information pertained in the files/documents.

Non
- Essential Functions:

• Performs other duties as assigned.

Minimum Qualifications:

• Prior experience with project work.
• Demonstrates strong organizational skills and attention to detail.
• Excellent interpersonal, verbal and written communication skills.
• Ability to perform job duties independently, exercising good judgment, discretion and professionalism.
• Computer skills, including the ability to operate Microsoft Office Suite (Word, Excel, PowerPoint, Teams).

Preferred Qualifications:

• Experience with scanners and document management software.

Working Conditions:

Occasionally (1-33%) Frequently (34-66%) Constantly (67-100%)

• Constantly standing and scanning documents
• Frequently sitting and working on a computer
• Occasionally walking and bending
• Ability to lift boxes of files (up to 25-30 lbs)

We Are CDA

Over our 150-year history, the California Dental Association (CDA) has become a leader in oral health throughout California and the country. Today, we continue to support our community of over 27,000 dentists through our family of companies, which include The Dentists Insurance Company (TDIC), TDIC Insurance Solutions, Rotunda Partners and the CDA Foundation. At CDA, we value individual talents, encouraging a diverse, collaborative, and innovative work environment fueled by new ideas.

As our organization continues to grow, we invite you to be a part of what's next.

CDA is an equal opportunity employer and is committed to the principle of equal employment opportunity for all employees and providing a safe work environment. CDA does not tolerate discrimination or harassment and all employment decisions are based on job requirements and individual qualifications, without regard to race, color, religion, national origin, age, gender, gender identity or expression, sex, ancestry, citizenship status, mental or physical disability, genetic information, sexual orientation, veteran or military status.

If you have a disability or special need that requires accommodation, please contact us at human resources.