Project Coordinator and EA

Fighting For The Elderly, Vulnerable and Injured .

Position Type: Full-Time
Compensation: $32–$48 per hour (DOE)
Location: On-Site (Sacramento, CA)
Reports To: CEO

This is a high-trust Project Coordinator-EA role supporting the CEO. We are seeking a multi-dimensional, highly organized, and tech-savvy professional to support Lead Attorney/Business Owner in managing fast-paced legal and business operations. This role is designed to offload administrative, operational, and coordinator tasks to free up time for the CEO to focus on driving the business mission and strategic initiatives. This role offers a unique opportunity to contribute meaningfully in a supportive way to the firm’s mission while working closely with a visionary leader.

• Project Coordination and Management
  :
  Coordinate and manage project timelines, tasks, and stakeholder communication, ensuring high-level objectives are broken down into clear, structured plans and successfully executed. This role also entails taking direct ownership of assigned projects, executing them from inception to successful and timely completion
• Efficiency & Workflow Optimization
  :
  Streamline processes and systems related to Lead Attorney/Business Owner’s desk and daily operations. Identify and implement tools to improve productivity, reduce duplication, and reduce manual tasks.
• Reporting & Analysis
  :
  Generate business reports for finance, operations, and marketing; maintain dashboards and summaries of priorities.
• R&D Support
  :
  Support the creation and organization of an R&D ecosystem for the firm.
• Call Screening & Communication Management
  :
  Screen incoming calls and managing professional correspondence with discretion, professionalism and accuracy.
• Calendar Management
  :
  Manage and coordinate CEO calendars across multiple platforms; schedule meetings, court appearances, and travel; anticipate and resolve conflicts.
• Email & Document Management
  :
  Review, prioritize, and respond to emails; draft and edit correspondence; oversee business file organization and document control. Maintain confidentiality and discretion in all communications.
• Collaboration & Coordination
  :
  Work closely with operations to maintain operational efficiency; prepare for meetings and ensure readiness of materials.
• Travel Arrangements and Errands
  :
  Book and arrange travel; prepare itineraries and ensure seamless logistics. Perform off-site errands and tasks for the CEO as needed, using personal, reliable transportation. Ensure timely completion of errands while maintaining confidentiality and professionalism.
• Administrative & Operational Support
  :
  Organize and track contracts sent to Lead Attorney/Business Owner. Prepare summaries of tasks and maintain a daily dashboard of priorities. Assist in preparing materials and scheduling for business and strategy sessions.

• 3+ years Project Coordinator, or Project Manager experience supporting CEO, COO, or CTO.
• PMP or CAPM Certification (license number verifiable)
• Capable of building hierarchies, creating templates, managing dependencies, and configuring workflows.
• Experience independently screening and vetting contractors, not just collecting resumes, but evaluating quality, fit, and execution capability.
• Experience in SaaS, legal tech, fintech, or platform startups
• History of working with CEOs during scale, build, or transformation phases
• Advanced Microsoft 365 and knowledge of legal platforms, cross‑platform calendar management. Experience creating status dashboards and reports using Excel, pivot tables, and PPT.
• Strong professional writing skills to be able to draft/edit business correspondence; high level of discretion and confidentiality.
• Proven ability to organize, plan and coordinate appearances, meetings, and complex travel; resolve conflicts proactively.
• Business and Service‑oriented, reliable, and collaborative.
• Possesses strong business knowledge and the ability to anticipate operational needs, ensuring alignment with the firm’s strategic goals.
• On‑site in Sacramento; flexible to occasional early/late hours as needed

• Proven experience as a Project…