Administrative Assistant & Junior Accountant

BASIC PURPOSE

The purpose of this position is to perform Administrative Assistant duties necessary to manage the day‑to‑day work of the Finance Department. Duties include data entry, audit preparation, scheduling, and assistance with account reconciliations while ensuring all policy and procedure guidelines are upheld.

• Administrative support for the Divisional Finance Secretary and Finance team (filing, tracking requests, documentation)
• Serve as TSAMM Command Administrator, including user setup and maintenance
• Manage Finance Web authorization levels and updates
• Process and track JPMorgan Chase corporate credit card requests and changes
• Maintain and update the Finance landing page and internal resources
• Assist in updating, organizing, and distributing finance forms, policies, and procedures
• Respond to general finance inquiries and route requests appropriately
• Provide system logistics updates whenever changes to Division Officers and Staff affect the Finance department
• Coordinate meeting scheduling and preparation of supporting materials
• Handle special projects as assigned
• Coordinate and track workflow items such as invoices and approvals to ensure timely processing
• Maintain and organize electronic and physical files in accordance with audit standards
• Audit preparation
• Assist with basic accounting tasks such as data entry, report preparation, and reconciliations as assigned
• Support processing of Corps Accounts Receivable and Accounts Payable in a timely manner
• Assist in the processing of check batches
• Support reviewing vouchers for policy and procedures and General Ledger coding
• Maintain working knowledge of the Chart of Accounts and proper coding practices
• Assist with corps training and other staff as needed
• Generate reports and reconciliation spreadsheets
• Vendor maintenance
• Other related duties as assigned

• High School Diploma or GED.
• Two years’ experience in the accounting field, or equivalent education.
• Computer literate with proficiency in Microsoft Word, Excel, Outlook, or equivalent email program, with a high level of accuracy and attention to detail.
• Experience with Shelby and Vivid software preferred.
• Ability to understand, follow, and receive English written and oral instructions.
• Strong English language skills: speaking, reading, comprehending, writing, and communicating effectively in a professional manner.
• Patience and courtesy in dealing with a wide range of people and their needs.
• Well organized, self‑motivated, flexible, and possessing good people skills.
• Ability to address multiple projects in a time‑sensitive manner is essential.
• Self‑discipline necessary to perform repetitive tasks without lowering quality of work.
• Confidentiality and security in handling oral and written communications and filing of correspondence to protect integrity.

• Ability to sit, walk, stand, bend, squat, climb, kneel, and twist intermittently or sometimes continuously.
• Primarily sedentary; requires ability to remain at a keyboard for periods of up to two hours with minimal interruption.
• Close vision required.
• Speech and hearing for ordinary and telephone conversations.
• Ability to grasp, push, and/or pull objects.
• Ability to reach overhead.

• Ability to operate telephone.
• Ability to lift and/or move up to 25 pounds regularly and occasionally up to 50 pounds.
• Ability to operate a computer.
• Ability to process written, visual, and/or verbal information.

Qualified individuals must be able to perform the essential duties of the position with or without accommodation. A qualified person with a disability may request a modification or adjustment to the job or work environment in order to meet the physical requirements. The Salvation Army will attempt to satisfy requests as long as the accommodation needed does not result in undue hardship.

High School or Equivalent (required)

2 years:
Accounting Fields (required)

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities. The Salvation Army will provide further information. For more information please review the Know Your Rights notice from the Department of Labor.