Program Services Specialist

Posting Details

Job Title:

Program Services Specialist

Union Level: (none)

Department:
Physician Assistant

Campus:
Sacramento

Posting Number: P

Full or Part Time:
Full Time

Number of Months: 12

Work Schedule:

(none)

Position End Date: (none)

Open Date: 06/23/2026

Open Until Filled:
Yes

Under the general direction of the Admissions and Operations Director and Program Director, this position provides comprehensive administrative and operational support for the Physician Assistant Program. The role serves as the primary front‑office contact for the department and coordinates a variety of administrative functions, including office operations, financial transactions, meeting and event logistics, admissions support, facilities coordination, and Program communications. The position works independently in a high‑volume, fast‑paced academic environment while ensuring efficient day‑to‑day Program operations.

The essential functions listed below are intended to identify those generally assigned. In addition, unit‑specific responsibilities may be assigned based on business needs.

• Serve as the department's primary point of contact, responding to inquiries, directing visitors, and providing information to students, faculty, staff, and the public.
• Prepare correspondence, reports, and other program materials; manage document distribution, filing, and records.
• Maintain departmental calendars and support scheduling activities to ensure effective communication and coordination.
• Manage incoming and outgoing mail and maintain routine office operations using established departmental and University procedures.
• Support departmental financial operations, including travel, purchasing, expense tracking, reimbursements, procurement card transactions, and reconciliation activities in accordance with University policies.
• Coordinate departmental printing, copying, and document production needs.

• Coordinate meetings and events, including scheduling, room reservations, lodging, transportation, catering, technology support, materials preparation, and event logistics.
• Prepare agendas and meeting minutes for faculty and staff meetings. Facilitate timely review and distribution.
• Support program‑sponsored events and activities, including occasional evening and weekend participation.

• Coordinate facilities operations and ensure classrooms, offices, and shared spaces remain functional, organized, and ready for program activities.
• Assist with facilities/classroom resets as needed; submit service requests, coordinate equipment repairs/maintenance, and serve as a building safety leader.
• Maintain office, classroom, and laboratory supplies and facilitate ordering/re‑stocking activities as needed.

• Assist with preliminary admissions application screenings in accordance with program admissions policies and procedures; refer admission decisions to the Admissions and Operations Director.
• Participate on the admissions committee with responsibilities for applicant interviews and selection.
• Provide administrative support for program initiatives and special projects as assigned.
• Perform additional duties as assigned.

• Bachelor's degree required.
• Minimum one year of experience providing administrative support, preferably in an academic setting.
• Two (2) years of experience using the Microsoft Office suite of products, including Outlook, Word, Excel, and PowerPoint, required.

• Strong customer service orientation with proven ability to work successfully with diverse populations and a commitment to diversity and inclusion.
• Strong written and verbal communication skills, including the ability to create, compose, edit, and present professional correspondence, reports, and other materials.
• Excellent organizational and time‑management skills, with the ability to manage multiple priorities in a fast‑paced environment.
• Ability to evaluate information objectively and apply established policies and procedures consistently.
• Demonstrated problem‑solving skills and ability to work independently while exercising sound…