Project Administrator​/Document Control Specialist

The Company

SYSTRA delivers architecture, engineering and construction and program management services to our clients that offer public transportation, public education and public housing to our communities.

We partner with public transportation owners and operators of bridges, buses, commuter and intercity, high-speed and light rail, mass rapid transit and tunnels, helping them provide safe, efficient and reliable public transportation.

SYSTRA also serves public facility authorities that provide safe, attractive, and environmentally sound public schools and offer affordable housing to communities.

Ranked 18th in US mass transit and rail design by Engineering News-Record (ENR), SYSTRA has been a trusted partner to public agencies and operators throughout the US since 1985 and employs nearly 200 personnel nationwide.

Part of SYSTRA Group, a world-leading engineering and consulting firm, SYSTRA is supported by the over 10,500 employees worldwide. Using a collaborative approach built on the firm’s value of Connected Teams, we provide our clients and partners access to the best skills worldwide via sharing information, tools, best practices, and processes.

We’re looking for a new Project Administrator / Document Control Specialist in our Operations Group to help drive the objectives and challenges our clients trusted us to solve for them.

As a SYSTRA US Project Administrator / Document Control Specialist you will join a world-class team of high-performing engineers, designers, drafters and others who work collectively to ensure client projects continue to thrive while remaining on schedule and budget. The Project Administrator / Document Control Specialist provides comprehensive administrative and document control support to project teams, ensuring efficient organization, management, and accessibility of project documentation.

This role is essential for maintaining project records, complying with standards, and enabling smooth, day-to-day office operations. The ideal candidate has strong organizational skills, attention to detail, and proficiency in document management systems used in engineering or construction environments, along with a proactive, solutions-oriented mindset, the ability to work independently, and strong stakeholder coordination skills to keep project activities moving forward efficiently.

• Develop, maintain, and enforce standardized document control procedures for naming, versioning, storage, and retrieval in accordance with project and ISO 9001 and 19650 standards
• Use Electronic Document Management Systems (EDMS) and Project Management Information Systems (PMIS) such as SharePoint, Project Sight, e-Builder, Project Wise, or similar platforms for document organization and sharing
• Process, log, and distribute incoming and outgoing project documents—including correspondence, drawings, specifications, and reports
• Maintain accurate document control logs and registers, tracking revisions, transmittals, and distributing updated information to the project team
• Perform quality checks on documents to ensure accuracy, completeness, and compliance with formatting guidelines
• Support the organization and archiving of documentation during project closeout per established procedures
• Proactively identify document control gaps, inconsistencies, or workflow bottlenecks and take initiative to resolve routine issues independently or elevate as appropriate
• Monitor document workflows and follow up with internal and external stakeholders to ensure timely review, approval, distribution, and closeout of project documentation
• Exercise independent judgment in prioritizing document control activities and maintaining continuity of project…