Deputy Clerk Board of Supervisors Level I​/II *Revised

The Position

This is a continuous filing exam. Next filing cut-offs are at 5:00 pm on:

8/7/26, 8/21/26 (final)

- $6305.75/month
Level II - $5700.25 - $6930.42 /month

Under general supervision, Deputy Clerk, Board of Supervisors perform specialized clerical duties in the Office of the Clerk of the Board in support of the Board of Supervisors, Planning Commission, Assessment Appeals Board and the County. Incumbents review documents to be placed on the Board agenda for accuracy and completeness and identifies the types of actions; oversee conduct of meetings and the accurate recording and validation of proceedings;

prepare public notices and publications, agendas, and supporting materials, minutes, ordinances, and resolutions; answer inquiries pertaining to Board meetings and respond to complaints regarding matters before the Board and functions of County departments.

The Position

This is a continuous filing exam. Next filing cut-offs are at 5:00 pm on:

8/7/26, 8/21/26 (final)

Level I - $5186.94 - $6305.75/month
Level II - $5700.25 - $6930.42 /month

Under general supervision, Deputy Clerk, Board of Supervisors perform specialized clerical duties in the Office of the Clerk of the Board in support of the Board of Supervisors, Planning Commission, Assessment Appeals Board and the County. Incumbents review documents to be placed on the Board agenda for accuracy and completeness and identifies the types of actions; oversee conduct of meetings and the accurate recording and validation of proceedings;

prepare public notices and publications, agendas, and supporting materials, minutes, ordinances, and resolutions; answer inquiries pertaining to Board meetings and respond to complaints regarding matters before the Board and functions of County departments.

The Deputy Clerk, Board of Supervisors (Level I/II) is a single class with two salary levels. Positions in this class are flexibly staffed and the level at which appointments are made is at the discretion of the appointing authority.

This is a “confidential” class in accordance with the County Employee Relations Ordinance.

Examples Of Knowledge And Abilities

Knowledge of

• Standard business forms including business letters, agendas and public notices
• Operation of modern office equipment
• Methods and procedures of standard filing systems
• Techniques of effectively communicating information and instructions to persons at all levels of County government, public and private agencies, the media and the general public
• English usage, spelling, grammar, and punctuation
• Basic financial calculations
• Basic structure and functions of County government

Ability to

• Learn specialized clerical work involving scheduling of agenda items, preparation of agenda material, and follow-up of Board actions
• Research, understand and apply written and oral rules, procedures and instructions relating to Board of Supervisors
• Compose meeting minutes and summaries that accurately reflect Board actions and intent
• Learn to transcribe recordings of meetings as true and exact copies
• Organize work, and maintain work calendars and schedules, to meet deadlines for preparation and printing of agendas, public notices, legal notices and other material
• Respond effectively to inquiries and complaints
• Maintain accurate records and record-keeping systems
• Communicate clearly and concisely verbally and in writing
• Develop and maintain cooperative, effective working relationships with others
• Operate modern office equipment

Employment Qualifications

Minimum Qualifications

One year of full-time, paid clerical experience involving contact with the public explaining rules, regulations and procedures, and resolving complaints. This experience must have included creating agendas for and scheduling of meetings or preparing or processing legal documents.

Note: If the word "experience" is referenced in the minimum qualifications, it means full-time paid experience unless the minimum qualification states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements.

General Qualifications

Special Requirement Applicable to Some Positions: Some positions in this class may be required to obtain and maintain a State commission as a notary public; failure to obtain and maintain such commission when required is cause for personnel action in accordance with Civil Service Rules or applicable bargaining agreement. Individuals that do not meet this requirement due to disability will be reviewed on a…