PartTime Office Support Administrative Assistant

Vision Life - Support Living Services

Pay: $20/hour, based on experience

Schedule:

Part-Time | Weekdays No Weekend Office Hours

Vision Life LLC is seeking a dependable, organized, and professional Part-Time Office Support / Administrative Assistant to assist with day-to-day administrative operations. This position is ideal for someone who is detail-oriented, communicates well, can work independently, and is comfortable managing multiple priorities in a fast-paced environment.

Experience working in Supported Living Services (SLS), healthcare, developmental services, or social services is highly preferred.

Provide general administrative and office support to management and staff

Maintain organized employee, client, compliance, and administrative records

Assist with filing, scanning, data entry, document preparation, and recordkeeping

Monitor paperwork for accuracy, completion, and required signatures

Assist with employee onboarding and compliance documentation

Prepare and organize spreadsheets, forms, reports, and other office documents

Respond professionally to phone calls, emails, staff, applicants, and outside contacts

Assist with scheduling, follow-ups, and other office coordination needs

Maintain confidentiality when handling employee and client information

Support management with special projects and additional administrative duties as needed

Help ensure office records and documentation remain organized and up to date

2+ years of administrative support or office coordination experience

Experience in SLS, healthcare, or social services preferred

Strong organizational and time-management skills

Proficiency in Microsoft Office, including Word, Excel, and Outlook

Experience using Google Workspace/G-Suite tools

Knowledge of Regional Center services, Medi-Cal, and IHSS is a plus

Excellent written and verbal communication skills

Strong attention to detail and ability to follow through on assignments

Ability to multitask, prioritize responsibilities, and work independently

Ability to handle confidential information professionally

High school diploma or equivalent required

Associate’s or Bachelor’s degree preferred

We are looking for someone who is reliable, punctual, professional, and highly organized. The ideal candidate takes initiative, follows directions carefully, communicates when assistance is needed, and understands the importance of accurate documentation and confidentiality in a healthcare/social services environment.

$20/hour, based on experience

Part-time weekday schedule

No weekend office work

Paid sick leave

Opportunities for professional growth

Supportive, mission-driven work environment

Join Vision Life and become part of a team committed to providing quality services while promoting care, respect, independence, and empowerment.