Legal Assistant

This is an in-office position with no remote work option.

CAL FIRE Local 2881 (Local 2881) is a non‑profit labor union representing the interests of over 8,000 CAL FIRE employees. CAL FIRE is the largest all‑risk fire department in California, and our members proudly serve as first responders in communities throughout the state. Local 2881’s legal team handles labor and employment law matters, including contract enforcement, personnel matters, administrative proceedings, and general employer‑employee relations.

The legal assistant will be an integral part of our team, providing comprehensive administrative support to our in‑house legal team and the State Rank & File Director. We are looking for an extremely organized, detail‑oriented individual who is proactive, solution‑oriented, and willing to assist people with diverse backgrounds and personalities.

• Manage, organize, and track all incoming legal mail (electronic and hard copy), ensuring all correspondence is saved to the correct matter and routed to the appropriate personnel, and tracking all items that require a response.
• Assist with outgoing correspondence, including routing prepared correspondence to the appropriate personnel for signature, sending initial intake emails to members, responding to common inquiries, and following up on items requiring a response.
• Handle incoming legal phone calls, including taking detailed messages, assisting the callers with common requests, and routing calls to the proper legal team member.
• Maintain organized, up‑to‑date legal files, ensuring all documents are saved to the appropriate file and are easily accessible.
• Assist with calendaring by monitoring timelines, sending reminders to legal staff members and/or union officers, as needed, and sending calendar invites for important deadlines.
• Manage basic request and approval processes , including fielding incoming requests from members, recording the request, gathering additional information as needed, submitting the request to the appropriate personnel for approval, and forwarding approvals to the union member and/or officer.
• Assist with routine maintenance and enforcement of the union-owned and
  -managed trademarks.
• Perform other duties as assigned, such as assisting with various legal projects and administrative tasks, such as note‑taking at meetings.

• High school diploma or equivalent required.
• Minimum of 1 year of administrative experience required; legal experience preferred.

• Exceptional organizational skills.
• Excellent attention to detail and accuracy.
• Strong verbal and written communication skills.
• Highly proficient with Microsoft Office Suite, Adobe, cloud-based document management systems, case management software, and video-conference platforms.
• Maintain confidentiality and exercise good judgment.
• Ability to work independently and as part of a team.
• Effective communication and interpersonal skills.
• Experience working with people from diverse backgrounds.
• The salary for this position is $53,379.00 annually
  .
• Benefits include health insurance, dental insurance, and an annual vision stipend.
• 15 paid holidays per year (including 2 “floating” holidays).
• Generous vacation/sick or annual leave benefits.
• 401(k) retirement plan (after 1 year of employment) with employer contribution.
• A private, windowed office and free on‑site parking in Midtown Sacramento.
• This is an in-office position; our collaborative work environment requires frequent in‑person interactions.
• Full-time, Monday-Friday, 40 hours/week, with a flexible start time.

• Requires prolonged sitting or standing at a desk and working on a computer.
• Must be able to lift up to 30 pounds.