Administrative Assistant & Events Coordinator

Full Time Administrative Assistant & Events Coordinator

Job Category: Administrative & Clerical

Requisition Number: FULLT
025642

• Posted :
  September 25, 2026
• Full-Time
• On-site

Showing 1 location

Salvation Army Divisional Headquarters
Sacramento, CA , USA

The Salvation Army Mission Statement:

The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by the love for God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

• BASIC PURPOSE

Provide administrative and secretarial assistance to the Divisional Secretary for Program (DSP) and Divisional Social Services Director (DSSD). Such functions include, but are not limited to, administrative functions associated with the day-to-day operation of the department, the flow of internal and external communication, coordination of field training opportunities, and the development of events generated by the Program Department. Support the DSP and DSSD in managing the administrative flow of the department and keeping the department head informed of issues requiring attention.

• ESSENTIAL DUTIES AND RESPONSIBILITIES

Events

• Assist in the development and implementation of all special events initiated by the Program Department, including, but not limited to:
• Assist with invitations and correspondence.
• Collect RSVPs and e-mail confirmations.
• Assist in developing programs and promo items for internal and external distribution.
• Work directly with presenters, facility managers and/or vendors to arrange lodging, audio/visual set-Up, event materials, meals/catering, snacks, and meeting rooms.
• Assist with scheduling, layout, décor, on-site production, and logistics.
• Assist in procuring events sites and following through on all site-specific requirements and details.
• Attend and provide support as needed during the event, including set-up as requested by the DSP.
• Arrange for early arrival or extended stay of guests as needed.
• Assist DSP with billing after the event.
• Serve as liaison between THQ DHQ and field units in conjunction with Territorial or National conferences or events to include the dissemination of information and processing of registration.

Program and Administration:

• Support the Divisional Secretary for Program and Divisional Social Services Director , along with the programs and events associated with this position.
• Provide administrative support to assist the DSP and DSSD in fulfilling the obligations associated with their appointment.
• Perform office duties including typing correspondence, making copies, maintaining filing system, answering, or redirecting phone calls, sorting and distributing mail.
• Maintain mailing and or email distribution lists as requested.
• Arrange for meetings, Team meetings, webinars, and teleconferences as requested. This will include the preparation and distribution of agendas and the participants’ invitation electronically. It may include ordering lunch or other food and necessitate going out of the building and/or driving to get food, etc. Take minutes at meetings assigned, transcribe, and distribute to appropriate personnel, as directed.
• Maintain a bring-up system for items needing further attention and regularly bring items to the attention of the DSP.
• Maintain a calendar of activities, events, and vacations impacting the Program Department.
• Schedule weekly/monthly department meetings, prepare agenda and take minutes.
• Maintain and enter events into the Divisional Calendars to be available electronically.
• Perform other administrative functions as requested.
• Coordinate the monthly Staff Calendar and distribute to the field.
• Make travel and/or motel arrangements as…