Payroll Technician I​/II

Apply now Job no: 559357

Work type: Staff

Location: Sacramento

Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Probationary, Full Time, Human Resources, Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled)

Payroll Technician I: Under immediate supervision, perform standardized payroll and personnel duties necessary to appoint and pay Student and other academic employees in the People Soft/CHRS and PIMS database. Provide high level of customer service to student, staff, faculty and management employees as walk‑in customers at the front desk reception in Payroll Services. Provide information on payroll and personnel, and provide guidance and assistance on processing routine matters such as answering questions and communicating established policies and procedures to customers.

Run daily pay warrant register reports to share with campus Disbursement Team via a secured folder. May create and maintain new hire packets. Will answer phone inquiries and look up employees in People Soft/CHRS and PIMS database to resolve an inquiry or determine an appropriate Payroll Technician for resolution. Distribute in‑coming mail, subpoenas, personnel records requests, audit inquiries, etc. Process Absence Management timesheet data entry if necessary.

Maintain payroll documents, i.e. timesheets, Employment Payroll Transaction forms, Employee Action Form (EAR), medical leave documents, etc. Assist with New Hire Orientations. Process a high volume of payroll invoices for the College of Continuing Education to execute immediate pay for faculty instructors. Maintain and monitor employee leave records, run queries, review, audit, reconcile and correct data, compute net pay, process time reporting records, leave accruals, entitlements, judgments, levies, garnishments, and wage‑withholding orders, enter payroll and personnel transactions, prepare documents, verify and audit information in preparation for release of payment;

respond to payroll requests; and may prepare payroll/HR data reports and worksheets.

Payroll Technician II: Under general supervision of the Director of Payroll Services, the Payroll Technician II processes a wide range of confidential, technical payroll and personnel transactions. Ensures timely and accurate pay for assigned units across campus. Such transactions include calculating pay for staff, management, tenure and tenured‑track faculty, temp faculty, student assistants, instructional students, and graduate student employees across various pay plans within the CSU (annual, 10/12 pay plans, 11/12 pay plans, academic year, summer session pay, and special consultants).

Employment status transactions such as promotions, demotions, appointments, probationary, leave of absence, reclassifications, retirements, and separations. The incumbent will also handle a wide variety of troubleshooting, resolution and answering questions across all collective bargaining units on campus, state and federal laws, technical letters, MOUs and policies. Calculate and process complex workers’ compensation, disability, leave with/out pay, AWOL, military leave, garnishments and court‑ordered wage‑withholding orders.

Calculates leave accruals and updates the campus ERP/HRIS People Soft system. Incumbent will learn and update two databases, Payroll Input Management System (PIMS at the SCO) and People Soft CHRS for all transactions. The Payroll Technician works closely with the State Controller’s Office, other state agencies, serves as a member within the campus Payroll team and takes lead work direction from the Payroll Lead.

FLSA: Non‑Exempt (Eligible for overtime compensation)

Anticipated Hiring Range: $3,…