Executive Operation Coordinator

Are you the person who walks into chaos and immediately starts building a system for it?

Amen Real Estate is a fast-growing real estate team and coaching platform in Sacramento - and we need an Executive Operations Coordinator who can be our in-office backbone. You’ll work directly with our CEO and CMO, support our agents, and own the systems that keep this team moving.

This is the only in-office role on our team. Everyone else is remote. That means your contribution is visible, your ownership is real, and the growth path is clear — this role is built to evolve into an Executive Assistant or Operations Manager for the right person.

Health Insurance + 401(k)

Paid twice a month (5th & 20th)

Paid CAR certification training

Growth path to EA or Ops Manager

Work directly with leadership

90-day performance review

Sacramento office — never remote

Your day spans five main areas:

• Own listing coordination in MLS (Metrolist) from input to close
• Manage signage, Supra boxes, flyer boxes, open houses, and broker events
• Support our remote Transaction Coordinator (Mackenzie) through Sisu automations
• Meet inspectors, assist with walkthroughs, handle key delivery
• Complete AVIDs and coordinate with agents on file requirements
• Be the team’s point person for our full tech stack:
  Click Up (your primary task tool), Sisu, Follow Up Boss, High Level, Rezen, Real Scout, Agent Fire, Shilo.ai, Slack, and more
• Build and document SOPs and Looms for every process that doesn’t have one
• Support CRM organization, lead verification, and database accuracy

• Manage the backend of our Skool community and Amen Connect coaching platform
• Coordinate member onboarding, content uploads, and training resources
• Support SOAR events and ensure a professional member experience

• Execute email, text, postcard, and call campaigns through Follow Up Boss and High Level
• Manage client segmentation, tagging, and appreciation events
• Track campaign performance and ensure no past client falls through the cracks

• Open and close the office, sort mail, restock supplies, manage vendors
• Post and schedule daily social media content; comment on leadership’s reels
• Print and mail recruiting postcards; run errands and make post office runs
• Support agent onboarding: materials, name tags, alarm codes, tech setup
• Set up, record, and upload team meetings; run slides for weekly training

• 3–5 years of administrative, executive support, or operations experience
• A Click Up power user (or fast learner) who closes tasks daily without being reminded
• Tech-savvy — you enjoy learning new platforms and you’re not intimidated by automation
• Calm and steady in a fast-paced, open-office environment with high-energy leadership
• Proactive communicator — you flag problems before they become fires
• Comfortable owning your role completely — you are the only person who does what you do
• Real estate experience is a plus; a systems mindset and ownership mentality matter more

We believe the right person deserves an honest picture of where they’re walking into:

• This is a lively, open office — agents, guests, and leadership share the space all day
• Jim and Megan are married co-owners who work side by side; they have direct, sometimes spirited conversations in front of staff — that’s just how this team runs
• We move fast — priorities shift, things stack up, and we need someone who stays grounded when they do
• You are the only person in this role — if you’re out sick, you’re expected to proactively reach out to staff to cover anything time-sensitive