Construction Administrator

Construction Administrator

HMC Architects is an employee-owned design firm with an inherent desire to make a difference in our communities. Our mission to design for good drives everything we do. We focus primarily on opportunities to have the most direct contribution to communities–through healthcare, education, and civic spaces.

The Construction Administrator supports the bidding and construction phases of medium- to large-scale projects, ensuring quality, coordination, and compliance throughout construction. This role is responsible for responding to construction inquiries, reviewing submittals and field documentation, and monitoring projects to ensure they are built in accordance with the contract documents. The Construction Administrator works under the direction of the Senior Construction Administrator, Senior Project Manager, or Principal-in-Charge (PIC) and maintains regular interaction with clients, consultants, and contractors.

The position is located in our Sacramento, CA office. The regular schedule is Monday through Thursday 7:30 a.m. to 5:30 p.m. and Friday from 7:30 a.m. to 11:30 a.m. You will have the opportunity to work remote Mondays and Fridays and will be required to come into the office on Tuesdays, Wednesdays and Thursdays.

Responsibilities include:

• Support bidding and construction administration from contract award through project closeout
• Respond to construction questions, RFIs, submittals, shop drawings, and change documentation
• Prepare and review meeting minutes, field reports, instruction bulletins, change orders, and professional correspondence
• Conduct field observations and document non-compliance, construction changes, and potential defects
• Track construction issues through resolution and communicate concerns promptly to the PIC and client
• Review documents prior to bidding for quality, coordination, and constructability
• Coordinate architectural documents with consultant drawings and specifications
• Apply building code concepts including accessibility, life safety, and egress requirements
• Coordinate with government agencies and utility providers during construction
• Review cost estimates, pay applications, and change order requests; assist with value analysis
• Participate in cost estimating and CPM schedule coordination
• Verify existing field conditions prior to and during construction
• Monitor construction progress to ensure conformance with contract documents and design intent
• Support project closeout including punch lists, as-builts, change orders, and closeout documentation
• Maintain primary or shared client contact during construction and ensure strong follow-through
• Assist with proposals, interviews, and consultant fee negotiations as needed
• Support supervision and mentoring of junior staff and coordinate work assignments as applicable
• Review and improve CA procedures, logs, and systems for efficiency and risk management
• Adhere to firm standards, procedures, and workplace values

Requirements include:

• College degree in Architecture or a related field, or equivalent industry experience
• Minimum of 7 years of experience in architecture or the construction industry, equivalent to a Project Manager level
• Licensed Architect preferred (California license a plus)
• Strong understanding of construction administration processes and documentation
• Knowledge of building codes, regulations, and plan review requirements
• Familiarity with CPM scheduling processes
• Experience reviewing submittals, shop drawings, RFIs, and construction change documentation
• Ability to write and edit specifications and professional correspondence
• Strong understanding of construction practices, systems, testing, and inspection requirements
• Experience coordinating with consultants, contractors, and agencies
• Proficiency with documentation systems and office practice standards
• Strong written and verbal communication skills
• Highly organized, detail-oriented, and able to manage multiple priorities

The salary range for this position is $85,065 - $127,281.