Campus Events Coordinator

Working Title: Campus Life Events Coordinator

Classification

Title:

Events and Conference Planner III

Posting Details

Priority Final date to receive applications (Posting will remain open until filled):
Sunday, March 22, 2026 @ 11:55pm PT

Hiring Preference

Eligible on‑campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.

Position Summary

Under the lead work direction of the Communications and Program Specialist, and general supervision of Associate Vice President for Campus Life, the Campus Life Events Coordinator (Coordinator) is responsible for overseeing, coordinating, and producing professional education projects and special events, including the annual “Arrive to the Hive” student engagement events and other Campus Life related programming. The responsibilities involve strong client relationships, event concept development, program development, event detail planning, negotiation, implementation and reporting.

The Coordinator plans, executes, and coordinates multiple events simultaneously at varying stages. The Coordinator must have a commitment to quality and to providing the highest level of customer service possible. Based on the finalized event plan, the Coordinator ensures that the components are properly enacted by working closely with the selected (internal and external) service providers to develop clear and complete event specifications, contracts, and standards of service for the event;

by monitoring service providers’ progress towards the agreed upon objectives and ensuring that costs remain within the established budget; and by maintaining regular communication with the Communications and Program Specialist.

FLSA
:
Exempt (not eligible for overtime compensation)

Anticipated Hiring Range: $5,079 per month (Step
1)

Salary Range: $5,079 per month (Step
1) – $7,399 per month (Step 20) (salary step placement will be determined based on relevant qualifications and professional experience.)

Best‑in‑class Benefits: (Link removed)

CSU Total Compensation: (Link removed)

Salary Grade/Range: 1

Recruitment Type: Regular (Probationary)

Time Base: Full‑time

Work Hours: Monday – Friday 8:00 a.m. – 5:00 p.m. with occasional weekend and evening hours dependent on department need

Department Information

At Sacramento State, Campus Life is at the center of the Hornet experience—where students live, learn, and lead. As a subdivision of Student Affairs, Campus Life is dedicated to creating a vibrant, supportive environment where every student can thrive academically, socially, and personally. For more information, visit: https://(Use the "Apply for this Job" box below)./

Minimum Qualifications

Equivalent to a bachelor’s degree in a related area and four years of relevant experience. Additional experience which demonstrates acquired and successfully applied knowledge and abilities shown above may be substituted for the required education on a year‑for‑year basis. An advanced degree in a related field may be substituted on a year‑for‑year basis.

Required Qualifications

• Experience:
• Experience with complex and/or large‑scale event planning (e.g., event concept development, event planning and reporting), such as large student‑centered programs or ceremonies.
• Experience performing high‑level, quality‑oriented, customer‑centric, and detailed duties while being dependable, proactive, and responsive.
• Knowledge, Skills, Abilities:
• Excellent interpersonal skills with the ability to develop and maintain professional working relationships with a variety of internal and external constituents.
• Excellent communication skills with the ability to maintain confidentiality.
• Strong organizational and detail‑oriented skills, with the ability to coordinate multiple events with competing deadlines.
• Proficiency in using standard office software programs (e.g., Microsoft Word, Excel, etc.)
• Demonstrated ability to analyze information, anticipate/identify problems, and address them proactively.
• Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved.
• Abil…