Senior Project Accountant

About Us

Rex Moore continues to be powered by amazing employees just like you for over 100 years. Together we are building a world that is safe, comfortable, and sustainable. Our diverse team of experts spreading to National territories create innovative, integrated solutions to make cities more connected, buildings more intelligent and environments more comfortable and secure.

The Senior Project Accountant is responsible for managing the financial operations of construction projects, with a focus on accurate billing, cost control, and adherence to accounting standards. This role is vital to maintaining the financial health of each project by working closely with project managers, finance teams, and external partners to ensure timely reporting and compliance with contractual obligations. The ideal candidate will possess strong analytical skills, the ability to manage complex financial data, and a deep understanding of project cost management.

They must be highly organized, detail-oriented, and proficient in financial software systems to streamline billing, reporting, and reconciliation. This role also includes overseeing project-related insurance, including the enrollment and administration of wrap‑up insurance programs, and safeguarding lien rights through the timely filing of preliminary notices and related documentation.

• Monthly Progress Billings & Reporting:
  Lead the preparation of monthly progress billings, including lien releases, ensuring accuracy and compliance using MS Excel, MS Dynamics AX, Textura, and other third‑party systems.
• Collaborative Billing Management:
  Partner closely with project managers to ensure precise and timely project billing, including invoice preparation and thorough review.
• Financial Analysis & Insight:
  Prepare and analyze over/under billing summaries, providing key insights and collaborating with management to ensure accurate project financial reporting.
• Invoice Processing & Accuracy:
  Process monthly invoices and issue miscellaneous invoices directly to customers, ensuring full accuracy and alignment with project terms.
• Change Order Management:
  Review and approve change order budgets, ensuring financial accuracy and alignment with project scope.
• Project Coordination & Documentation:
  Oversee project startups by ensuring all required documentation is complete and accurate. This includes billing setups, contract details, preliminary notice filings to secure lien rights, and insurance certificates—such as enrollment in wrap‑up insurance programs when applicable.
• Organized Billing & Financial Records:
  Maintain well‑organized and accurate billing files, ensuring they are complete and easily accessible for financial reporting and audit purposes.
• Job Closeout & Compliance:
  Ensuring all financial obligations are met, budgets finalized, and compliance with project closeout requirements. Collaborate with project managers to resolve outstanding issues promptly.
• Sub‑Tier & Supplier Coordination:
  Maintain up‑to‑date records of sub‑tier and supplier release logs, addressing and resolving disputes with the Accounts Payable team and project managers to prevent delays in payments.
• Accounts Receivable Oversight:
  Ensure strict adherence to billing schedules, with accurate invoice preparation and timely collections. Oversee lien releases for project billings and sub‑tier and suppliers, ensuring compliance with legal and contractual requirements. Proactively address any skipped or short‑paid invoices, promptly notifying the project manager of any disputes to prevent delays in payment processing.
• Cost Analysis & Reallocation:
  Conduct job cost analysis and reallocate job costs as needed to ensure accurate financial reporting and project budgeting.
• Project Reconciliation & Discrepancy Resolution:
  Reconcile project accounts by ensuring all financial transactions are accurately recorded, and independently identify and correct discrepancies as needed to maintain accurate project financials.
• Audit Support & Compliance:
  Collaborate with external auditors to provide necessary financial data and ensure compliance with accounting standards, company…