Program and Committee Associate

JOB SUMMARY

Reporting to and with the direction of the director of policy & international programs and Professional Development Manager, the Program and Committee Associate contributes to the organization's policy objectives, professional development initiatives, and engagement with regional policymakers and other stakeholders. This includes coordinating and providing policy committee and professional development program support. In addition, the position conducts other duties as assigned to support the mission of CSG West.

• Provides administrative, logistical and communications support of policy committees and professional development programs, including the Western Legislative Academy, Westrain, and Leadership Excellence for Nonpartisan Staff.
• Prepares and delivers correspondence, including memos, electronic transmissions, letters, and policies.
• Conducts entry-level policy research, follows up on activities, and provides information to members of policy committees and programs.
• Assists in the development of a range of written products, including resource guides, directories, program reports and policy analysis.
• Assists in meeting planning and coordination activities and maintains communication with policy/program staff and meeting planning staff.
• Interacts with legislators and legislative staff through ongoing communications, including state visits, conference calls, and webinars.
• Monitors timelines, budgets and deliverables to ensure that responsibilities and objectives are completed in assigned committee/program areas.
• Contributes to the content development and auditing of related website content and strategizes with the director of policy & international programs on ways to use the web and other social media tools to promote policy goals.
• Helps plan and execute policy- and training-focused meetings of high-ranking government officials, stakeholders and national experts by assisting in agenda development, confirming speakers, providing support to policy and program staff, and summarizing agreements reached.
• Engages new contacts in the field, including relevant regional organizations and professional development practitioners, to serve as formal or informal partners.
• Advises the director of policy & international programs and policy staff of relevant program developments and other work in the field that can be leveraged for the advancement of program goals.
• Actively participates in staff discussions and strategic planning meetings.
• Develops a knowledge base in various policy areas.
• Monitors state legislation or activities and disseminates as appropriate.
• Serves as a liaison to one or more CSG West member state.
• When directed, assists on special projects and provides support to other CSG West and CSG National programs, including but not limited to, the Legislative Service Agency and Research Directors Committee, CSG Policy Academies, and other forums.
• Provides excellent customer service, communications and outreach to legislators, their respective staff, nonpartisan legislative agencies, CSG staff and all stakeholders.
• Prepares surveys or other instruments to gather information for evaluating program efforts and marketing options.
• Performs all other reasonably assigned responsibilities and duties to support the overall mission of the organization.

• Dedication to public service with an unfailing commitment to act with civility, be nonpartisan in performing CSG duties, and be a responsible steward of member and donor funds.
• An understanding of state legislative institutions and the legislative process.
• Driven to provide excellent customer service.
• Strong research, writing and editing skills.
• Analytical, with an ability to think critically, distill and present complex information in a concise manner.
• Excellent interpersonal skills, professional demeanor, and an ability to work independently and in a highly collaborative team environment.
• Ability to organize, prioritize and complete multiple simultaneous projects in a detail-oriented manner.
• Possess effective computer skills, specifically Microsoft Office programs, and social media platforms.
• Possesses skills in operating various office equipment such as copy machine, postage machine and telephone system.
• Excellent work ethic, dependable, resourceful and willing to work non-traditional hours- usually dependent on events.
• Ability to function in high pressure and fast paced environments.
• Self-motivated, able to take initiative and see complex…