Human Resources & Payroll Technician I​/II - Payroll Function

Overview

The Human Resources Division of the City of West Sacramento is recruiting for a Human Resources & Payroll Technician I/II to assist with the payroll functions of the division. This is a challenging position that is best suited for a self-starter looking to further their career path. Preference will be given to candidates who are excited to work in a fast paced environment, have excellent interpersonal and communication skills, know how to effectively problem solve, and possess a solid knowledge of all aspects of payroll.

In order to effectively train and onboard this position into the City of West Sacramento's payroll function, this position will be expected to be in the office for the length of the probationary period (12 months). After successful of the probationary period, the position may be eligible to participate in the alternative work schedule program.

The Human Resources & Payroll Technician I/II performs a wide variety of responsible confidential, paraprofessional, technical, clerical and administrative duties related to the City’s human resources and payroll functions; and provides administrative support to human resources management staff.

Receives direct and general supervision from the Human Resources Manager and/or designee. No direct supervision of staff is exercised. The Human Resources & Payroll Technician II may exercise indirect and/or functional supervision over subordinate staff.

Human Resources & Payroll Technician I is the entry level class of the Human Resources & Payroll Technician series. This class is distinguished from the Human Resources & Payroll Technician II by the performance of less than the full range of duties assigned to the journey-level. Incumbents work under immediate supervision while learning job tasks, progressing to general supervision as procedures and processes of assigned areas of responsibility are learned.

Human Resources & Payroll Technician II is the journey level class of the Human Resources & Payroll Technician series and is distinguished from the Human Resources & Payroll Technician I by the ability to perform the full range of assigned duties with only occasional instruction or assistance as unusual or unique situations arise.

Upon recommendation of the Human Resources Manager and with approval of the Department Head, a Human Resources & Payroll Technician I who has performed the full range of duties for two (2) years and has demonstrated the required abilities and competencies necessary to perform the duties of a Human Resources & Payroll Technician II will be eligible for advancement to Human Resources & Payroll Technician II.

Management reserves the right to add, modify, change or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

• Exercises extreme sensitivity to the issues of confidentiality of employee/employer data and maintains absolute confidentiality of data.
• Assists in all aspects of the human resources/payroll system including updating and maintenance of the system, proper coding and entering of information, employee contributions and deductions, integration of various payments from SDI, workers’ compensation, etc.
• Assists in all aspects of leave administration including FMLA, CFRA, SDI, PDL, PFL, workers’ compensation, etc.
• Assists in all aspects of the separation of employees including terminations and retirements, COBRA packets and related items.
• Performs administrative and clerical functions for the division including reviewing and maintaining confidential records and information; filing; preparation and processing of purchase orders; creating statistical and technical materials and reports; developing and responding to correspondence; , provide internal and external customer service in-person,via telephone, and online; photocopying; and opening and distributing mail and correspondence.
• Interprets and applies provisions of bargaining unit contracts , benefit summaries, administrative policies, laws, rules and…