Pharmacy HR Administrative Officer

Job Summary

#CA-DS
The Administrative Officer 3 serves as a department liaison to Human Resources Departments (Employee & Labor Relations, Recruitment, Compensation, Disability Management Services, Benefits, Leave of Absence, and other departments as needed) as well as to managers, supervisors, and staff on a wide array of complex and multi-dimensional staffing matters. With accountability to VP/Chief Pharmacy Officer and HR Administrator, Pharmacy Operations, the position exercises initiative and sound judgment to identify potential issues of concern and recommends and follows-up on solutions to achieve desired outcomes while partnering with management and staff to maximize departmental personnel processes between the department/division and Human Resources.

Demonstrates good judgement in selecting methods and techniques for obtaining solutions. May lead or train staff as needed.

3/14/2026 at 11:59pm PST

• Bachelor's degree in Business Administration, Human Resources or related area, or equivalent experience or training
• Five (5) years of progressive Human Resources experience
• Excellent organizational skills to set and meet priorities
• Ability to provide guidance and coaching to hiring managers regarding the hiring process
• Ability to manage high volume workload with competing and changing priorities
• Knowledge of State and Federal employment laws as it relates to the hiring process
• Ability to prioritize and organize work, clearly communicating status to stakeholders and achieving deadlines
• Intermediate to advanced Excel skills, including formatting, Vlookups, IFs, Sumifs, and Pivot Tables
• Knowledge of basic principles of Human Resources, including recruitment and onboarding
• Knowledge of HR policies, procedures, and compliance requirements
• Ability to maintain confidentiality and data protection standards
• Ability to serve as a liaison between employees, managers, and HR
• Ability to handle sensitive or confidential information with discretion
• Ability to follow HR procedures accurately and consistently
• Ability to build rapport and maintain professional relationships
• Ability to multitask and prioritize administrative HR tasks

• Experience in HR support and coordination roles
• Experience in supporting recruitment, onboarding, and HR administrative processes
• Demonstrated ability to evaluate conditions of task assignments and make recommendations to improve, revise, and/or clarify current systems, procedures, and policies etc. to promote increased efficiency in assignment and department operations
• Ability to foresee problems and develop ways of solving them with the least negative impact on the department; demonstrated ability to act independently and proactively
• Demonstrated ability to weigh all available information to arrive at a logical conclusion, displaying a readiness to make decisions
• Ability to handle multiple tasks simultaneously and complete projects on time
• Ability to work under heavy pressure and produce accurate, detailed work
• Capability to prepare and maintain fully documented project files which reflect a thorough knowledge of established policies and procedures to meet University requirements
• Ability to integrate the values of the organization: respect, honesty, integrity, compassion, fairness, innovation and stewardship of our resources
• Demonstrated commitment to customer service and excellence
• Skilled in working as part of a team; collaborating with colleagues
• Skilled in working with management to exchange ideas, information and opinions as to formulate policies and programs and/or to arrive jointly at decisions, conclusions or solutions
• Ability to respond to project and emergency situations
• Strong knowledge of HR policies, labor laws, and compliance requirements

• 70% - Pharmacy Operations HR Coordination and Consultation Support
• 30% - HR Administrative Liaison

UC Davis Health is a nationally recognized leader in the provision of high-quality, patient-centered care, based in the Greater Sacramento area of Northern California. UC Davis Health has a Comprehensive Cancer Center, internationally recognized MIND Institute, and a nationally ranked pediatric hospital. The UC Davis acute care hospital has 646 beds and an ambulatory care service area spanning north to the Oregon border, east to Nevada, and down the Central Valley to Fresno, California, covering 65,000 square miles across 33 counties.
The Department of Pharmacy is a dynamic, integral, and critical part of patient care provided by UC Davis Health. As a department of greater than 600 professional, technical, and administrative support personnel, we focus on providing patient-centered medication management that optimizes outcomes through practice, education, research, and leadership through the continuum of care. We also have the largest pharmacy residency program in the country with 46 total residents in 13 different programs.
The Department of Pharmacy offers comprehensive…