Vegetation Management Database

Job Title

Key Responsibilities And Deliverables

• Load historical data and reference data into VMD.
• Design and implement database structures, relationships, keys, and supporting components.
• Establish repeatable data loading and maintenance processes.

• Implement secure methods to access approved external data sources.
• Minimize data duplication whenever possible.
• Support reporting and analytics using both VMD and approved external sources.

• Provide secure low-code or no-code solutions for designated business users to maintain approved datasets.
• Implement role-based security and auditing controls.

• Develop dashboards, scorecards, reports, visualizations, and analytical solutions.
• Support predictive analytics and forecast modeling.
• Enable operational planning and performance management.

• Deliver technical documentation.
• Conduct training sessions.
• Transfer knowledge to designated SMUD personnel.

The Contractor shall:

• Review existing source systems, spreadsheets, databases, reports, and documentation.
• Conduct stakeholder interviews and requirements workshops.
• Assess data quality and business rules.
• Identify reporting, analytics, and forecasting requirements.
• Produce a source system inventory and current-state assessment.
• Recommend implementation and integration approaches. Deliverable
• Discovery And Requirements Assessment Report

The Contractor shall:

• Design the target SQL Server architecture.
• Develop logical and physical data models.
• Define tables, relationships, joins, keys, indexes, and constraints.
• Establish metadata standards and naming conventions.
• Design raw, staging, curated, reference, and reporting layers as appropriate. Deliverables
• Logical Data Model
• Physical Data Model
• Database Design Documentation

The Contractor shall:

• Load historical VM data and reference data into VMD.
• Cleanse, standardize, and transform source data.
• Validate data quality and completeness.
• Establish repeatable update processes.
• Implement secure methods for accessing external data sources without permanent storage when feasible.

• Data Migration Plan
• Data Load Scripts
• Data Validation Report

The Contractor shall:

• Design secure methods for approved business users to update data.
• Provide low-code or no-code maintenance solutions.
• Implement validation rules and error handling.
• Maintain audit trails.
• Enforce role-based security. Deliverables
• Data Maintenance Solution
• User Procedures
• Security Design Documentation

The Contractor shall develop reporting and analytical solutions supporting the enhancement requests identified in Attachment

A.

Services may include :

• Dashboard development
• Executive scorecards
• KPI reporting
• Data visualizations
• Forecasting models
• Predictive analytics
• Python-based analytical workflows
• Query optimization and performance tuning Deliverables
• Dashboards And Reports
• Forecast Models
• Analytical Models
• Technical Documentation

The Contractor shall:

• Develop and execute test plans.
• Support User Acceptance Testing (UAT).
• Produce technical and operational documentation.
• Conduct training and knowledge transfer sessions.

• Test Plans And Results
• Data Dictionary
• Runbooks
• Training Materials

The Contractor shall:

• Coordinate with VM staff and designated SMUD personnel.
• Provide status reporting.
• Support implementation and stabilization activities.
• Provide post-implementation support as requested.

• Minimum ten (10) years of experience performing comparable services.
• Demonstrated expertise in SQL Server database design and development.
• Experience with data integration, reporting, analytics, and forecasting solutions.
• Experience supporting utility, vegetation management, asset management, or similar operational environments preferred.

• All documentation shall be delivered electronically in editable formats.
• Design documents shall include table of contents, indexes, and revision history.
• Detailed Design Documents (DDD) shall be maintained throughout the project lifecycle.
• Development work shall conform to SMUD data architecture standards, naming conventions, and data modeling practices.
• Contractor personnel shall coordinate with SMUD IT and GIS staff regarding standards, integration approaches, and technical requirements.