IT Administrator

About Us:

Effortless Office partners with our customers to make IT effortless so they can focus on their business. As a Hybrid Managed Services Provider (MSP) with a focus on providing world-class customer experience, we deliver and fully support secure cloud solutions as well as comprehensive managed IT and network services.

This newly created embedded position within Effortless Office will serve as the dedicated, on-site technology leader for one of our key clients — Sacramento SPCA — owning their technology function top to bottom. From hands-on equipment support and new staff onboarding to technology budgeting, vendor coordination, and presenting at weekly leadership meetings, this role keeps the client's entire technology ecosystem running.

Technology touches everything they do, from adoptions and clinic operations to fundraising and community outreach, and this position ensures it all works.

• Serve as the IT authority and single point of accountability for the day-to-day technology function.
• Write clear, jargon-free all-staff communications about technology changes, and present IT updates, risks, and recommendations at weekly leadership meetings.
• Hold staff accountable to technology policies (e.g., data retention, storage cleanup, new security measures) — speaking with confidence from a place of expertise while collaborating respectfully.
• Act as the primary liaison between Effortless Office and SSPCA Staff: coordinate escalations, maximize the value of our managed services contract, and partner with EO to implement and support the IT roadmap.
• Setup technology and provide technical assistance during organization’s signature fundraising events (2 events per year).
• Balance project timelines and competing priorities, drive projects to completion, and own project communications even when technical execution is outsourced.
• Perform routine maintenance and troubleshooting of local equipment — workstations, printers, peripherals, conference room AV, and network gear — with EO remote support as needed.
• Resolve escalated issues across hardware, software, connectivity, Microsoft 365, Google Workspace, and Zoom telephony, performing root cause analysis on recurring problems.
• Set up new staff with accounts, hardware, and first-week support.
• Own inventory management: track who has what and where it is, keep parts and supplies stocked for quick fixes, and maintain an equipment lifecycle and replacement plan.
• Recommend an annual technology budget, manage the approved budget, and procure hardware and software for the organization, including department-specific requests.
• Develop and maintain organizational technology policies, IT department procedures, and incident response/disaster recovery/business continuity plans.
• Champion security measures, including expanding MFA to all users and running a recurring cybersecurity awareness program (e.g., phishing simulations, annual training).
• Maintain documentation, standard operating procedures, and knowledge base articles; maintain and improve the IT closet.
• Coordinate with the facilities team on shared systems such as paging, security cameras, and door access.

• Excellent communication skills – verbal, written and listening. Able to write all-staff emails non-technical people understand, present clearly to small groups, and collaborate while retaining subject-matter authority: confident and firm on standards without steamrolling colleagues. This is essential to success in this role.
• Hands-on troubleshooting ability across hardware, software, networking, and peripherals, with solid networking fundamentals (DNS, DHCP, VLANs, Wi-Fi, VPN, firewalls) sufficient to support a hybrid environment and coordinate effectively with our MSP on managed network equipment.
• Working knowledge of Microsoft 365 administration (Exchange Online, SharePoint/One Drive, Teams) and Entra , including conditional access and MFA;
  Google Workspace experience is valuable given our current mixed environment.
• Familiarity with the co-managed IT toolset: help desk ticketing (Autotask is a plus — this role holds a co-managed seat), RMM/EDR/MDR and email…