Project Manager Associate

About the Company:

Nivagen is a global company and serves an extraordinary purpose to make a difference in people’s lives by discovering, developing, and delivering the most cost-effective generic prescription drugs and over the counter products for the North American market. For a decade, we have stayed true to a core set of values, excellence, integrity, and respect for people. We also are committed to investing in our employees and supporting a culture of well-being through competitive pay, comprehensive employee benefits programs, and training and development resources.

Job Location:

Nivagen Pharmaceuticals LLC

3900 Duckhorn Dr, Sacramento, CA 95834

About the Job:

As the Project Manager Associate at Nivagen Pharmaceuticals, you will act as operational extension and trusted assistant to Lead PM in running complex capital, validation, and facility projects in a GMP-regulated sterile pharmaceutical environment.

Your main job is to take PM lead direction (verbal, email, or quick notes) and turn it into clean, professional, audit-ready deliverables such as trackers, presentations, schedules, and reports, so leadership always has accurate, up-to-date information for decision-making.

This is a high-visibility assistant role with direct daily interaction with PM lead. You will learn pharmaceutical project execution from the inside while keeping everything organized, on time, and compliant.

Responsibilities:

• Convert verbal instructions or quick notes into structured documents and deliverables immediately
• Maintain perfect version control and organized project folders
• Prepare professional meeting minutes and live action-item trackers during meetings that PM lead organizes

You will build and maintain under Lead PM :

• Master project trackers & timelines (Excel)
• CAPEX / OPEX budget trackers
• Risk registers & issue logs
• Executive PowerPoint decks for leadership and board updates
• Project charters, executive summaries, and technical memos (Word)

• Keep Microsoft Project schedules updated daily based on team inputs
• Track cross-functional deliverables (Engineering, QA, QC, Operations, Validation)
• Flag delays or missing information to PM lead on the same day
• Reconcile data between departments before any leadership report goes out

• Be the single source of truth for project data
• Keep every file, tracker, and presentation perfectly consistent
• Maintain impeccable shared-drive and document control structure

• Coordinate with Global Operations team members (Supply Chain, Warehouse, and QC) to track and maintain accurate inventory levels for project-related materials and consumables
• Monitor stock levels, usage trends, and forecasts needs to prevent shortages during project execution
• Work directly with vendors to expedite deliveries, resolve supply issues, and ensure materials arrive on time as needed
• Facilitate procurement and sourcing activities — including raising purchase requests, following up on orders, and coordinating inbound logistics
• Reconcile inventory records between Warehouse, QC, and project trackers to maintain data accuracy
• Attend the offshore calls as needed to get the update from logistic team locates in India

Qualifications :

Education/

Experience:

• Bachelor’s degree in Life Sciences, Engineering, Business, Supply Chain, Project Management, or a related field required
• 0–2 years of relevant experience (internships or co-ops welcome)
• Exposure to pharmaceutical, biotech, or regulated manufacturing is preferred
• Any experience with inventory tracking, vendor coordination, or procurement is a strong plus

Knowledge, Skills, and Abilities:

• Advanced proficiency in Microsoft Excel (pivot tables, formulas, dashboards, data validation)
• Professional-level PowerPoint (executive-ready decks)
• Microsoft Word (document formatting and control)
• Basic Microsoft Project (schedule updates and Gantt charts)
• Comfort working with shared drives and document control systems
• Exceptional organizational skills and attention to detail
• Ability to quickly turn vague…