Equipment Operations Specialist Job Sacramento area,California USA,Supply Chain/Logistics

Purpose

The Equipment Operations Specialist coordinates the deployment, utilization tracking, and maintenance scheduling of the company's equipment fleet, combining hands-on logistics coordination with recordkeeping and regulatory compliance to support field operations.

Focus & Scope

Essential duties and responsibilities, i.e. those which are basic, necessary, and an integral part of the job, are indicated below:

Coordinate with field personnel and dispatch to support equipment needs and ensure timely deployment to project sites.

Evaluate equipment requests submitted through the dispatch system, prioritizing the use of company-owned assets and recommending preferred rental vendors as needed.

Support coordination and seasonal deployment of long-term rental (LTR) equipment.

Coordinate equipment ownership transfers with the Equipment Operations Manager and Business Operations Manager and process approved transfers in Vista.

Review weekly equipment utilization and on-rent reports to identify underutilized company assets or over utilized rental equipment and initiate corrective action.

Manage true-ups and hour usage on rental and owned equipment, respond to field questions on equipment charges, and support equipment rate-building.

Prepare rental spending, cost, and control reports; analyze trends and recommend cost-effective practices; and assist in the preparation of cost studies.

Assist in reviewing and approving rental invoices above a pre-determined threshold.

Monitor equipment repair and down status, coordinating with Shop Foremen and Shop Clerks on service needs to forecast availability and support field operations.

Serve as the logistical point person monitoring telematics systems to maintain current Preventive Maintenance schedules and track equipment locations, recommending the nearest available units to support field requests.

Track equipment service history and prepare preventive maintenance reports to support equipment reliability and compliance.

Verify completion of ongoing maintenance activities against company benchmarks and performance metrics.

Track warranty coverage for all company-owned equipment to ensure cost-effective maintenance and repair decisions.

Prepare and process on-highway, off-highway, and specialty equipment for disposal, in conjunction with the Equipment Operations Manager.

Issue asset numbers for owned and rented equipment, on-road and off-road (including Car Allowance Personnel), and assign auxiliary tanks.

Prepare and distribute weekly Oil Sample Reports to Operations Managers.

Perform other duties as assigned.

Relationships, Qualifications and Requirements, & Competencies Key Relationships

Reports To:

Equipment Operations Manager

Direct Reports:

None

External Clients:

Rental vendors, manufacturers, service providers, and regulatory agencies.

Internal Clients:

Dispatch, Superintendents, Project Managers, Estimators, Shop Foremen, Shop Clerks, and other members of the Mobile Equipment team.

Role Qualifications & Requirements

Education:

Associate's degree or equivalent combination of training, education, and experience.

Experience and Industry Expertise:

Minimum of five years of resource allocation or similar experience required.
Experience in heavy equipment allocation preferred

Specific

Job Requirements:

Successful completion of pre-employment drug, alcohol, and background investigation
Current on all company required safety and regulatory training
Ability to preserve confidential and proprietary information and successfully avoid conflicts of interest
Comprehensive knowledge and/or willingness to learn heavy equipment needs and use
Comprehensive understanding of end-to-end equipment and asset life cycles
Strong skills in resource allocation and decision making
Excellent communication skills: verbal, written, presentation, facilitation and listening
Solid understanding of the construction industry, specifically in heavy civil/infrastructure
Strong ability to use rigorous logic and sound reasoning to solve difficult problems
Ability to plan and manage projects
Use of email to communicate with internal and external customers and vendors
Good knowledge of Microsoft Office Suite (HCSS, Vista, and Tenna desirable)
Driven to meeting or exceeding business and financial milestones
Strong focus on customer service
Ability to work cohesively with others
Strong time management skills

Competencies

Building Relationships
Conflict Resolution
Listening
Planning/Prioritizing
Initiative
Dependability
Judgement/Decision Making
Learning/Development
Safety
Communication
Team Focus
Self-Driven and Ability to Work with Minimal Supervision
Innovation
Strong Organization and Time Management Skills

Equipment Used, Physical Demands, and Work Environment Equipment Used:

General office equipment, telephone, automobile, personal protective equipment (i.e. safety glasses, hearing protection) when visiting plants.

Physical Demands & Work Environment:

Physical:
Sitting for long periods of time working on the computer or attending meetings. Job site visits require walking on…