Purchasing Agent

Job Overview

Responsible for the purchasing function for all Center needs.

• Follows all integrity guidelines and procedures and ensures no manipulation of student data.
• Manages the Center purchasing/procurement function through planning, budget control and appropriate staff training.
• Procures goods and services for the Center in accordance with Company purchasing policies and procedures.
• Selects services and vendors through competitive pricing, service and quality guidelines in compliance with Federal Acquisition Regulation and Company policies and SOPs.
• May provide direct supervision to purchasing staff.
• Assists the Finance & Administration Director in budget preparation and control.
• Prepares purchase order contracts, subcontracts, lease/rental agreements and consultant contracts for services, equipment, repairs and rehab projects; prepares, distributes and maintains all PRL.
• Develops and maintains a qualified vendor list with appropriate identification of small, large, Veteran, Minority and/or Female suppliers.
• Utilizes the federal supply schedules as needed.
• Monitors vendor adherence to quality standards, prescribed delivery schedules and contract terms, and assures required vendor performance evaluation for determination of continued goods and/or services.
• Coordinates with the Center Finance function to confirm pricing information.
• Administers the Center subcontract program to assure meeting the Subcontract Plan goals.
• Administers the construction, rehabilitation and maintenance subcontracts per Federal and Company guidelines.
• Complies with all provisions of the Center contract and Company SOPs as related to the Purchasing/Procurement function.
• Participates in weekly Triangle Meeting which involves Finance, Property and Purchasing, to ensure prompt correction of vendor issues.
• Maintains required logs, computer database and prepares and submits required Company and Government reports.
• Leads bidding process (RFPs, RFQs, RFIs, Sole Source, Sealed Bid, etc.) from cradle to grave.
• Practices superior customer service and communication, including timely feedback on purchase requests.
• Fills staff vacancies in a timely manner; motivates, empowers and holds staff accountable for producing quality work; develops staff for career progression and disciplines staff that fail to meet goals.
• Provides required/supplemental training for new and current employees.
• Motivates and manages staff to work effectively, creates a supportive work environment, recognizes staff accomplishments and proactively addresses performance concerns.
• Develops Center-beneficial linkages within the community to enhance and promote local procurement activity; promotes a positive image of the Center and Job Corps and establishes meaningful relationships with the local business community.
• Mentors, monitors and models the Career Success Standards as required by the PRH.
• Shows respect and courtesy to students and holds them accountable for their actions and behavior.
• Provides quality services for students and ensures that quality is maintained and student needs are met; pursues improvement and enhancement of requisite services.
• Exchanges ideas and information, both orally and in writing, in a clear and concise manner and contributes meaningfully to group efforts by offering relevant ideas and knowledge.
• Provides quality and timely information to DOL/Company when requested.
• Effectively articulates thoughts and ideas; identifies problems, analyzes causes and evaluates appropriate solutions prior to taking or recommending actions; follows up to ensure prompt and appropriate action is taken and that problems are corrected.
• Works in partnership with staff from all Departments to ensure effective supervision and services are provided to students.
• Accepts direction and supervision from the Center Director/Center Duty Officer/Shift Manager and may temporarily perform job responsibilities of other departments and positions.
• Other duties as assigned.

• Associate of Arts Degree from an accredited school required.
• Three to five years of experience, including oversight of contracts and sub‑contracts, and experience with Federal Acquisition Regulations preferred.
• Computer literacy and proficiency in Microsoft Office applications required.
• Physical requirements:
  
  sitting, standing, climbing, walking, lifting, pulling and/or pushing, carrying, reaching, stooping and crouching; demonstrated ability to lift 40 pounds or assessment of lift load to request assistance.