Capital Projects Administrator

Capital Projects Administrator (Full-Time)
Organization and Area Information

Nestled in the central part of southeastern Arizona’s Gila Valley, the City of Safford is a thriving rural Arizona City. With a population of just over ten thousand, it is the largest municipality in Graham County. Incorporated as a town in 1901 and becoming a city in 1955, Safford has become the major hub for southeastern Arizona. The City of Safford as an organization has multiple different departments and over 230 staff members including full time employees, seasonal employees, volunteer firefighters and council members to staff all the different positions at the City.

The City also provides all utilities for its residents and other residents in surrounding areas. In addition to the major utilities of gas, water, electric, sewer, and sanitation, the City has a landfill and airport that service the county.

Under limited supervision, the Capital Projects Administrator assists in the advancement of projects through each phase of the CIP process. Supports City Engineer and City departments with implementation, organizing and administering of projects related to design and construction contracts and providing support as needed. This position ensures a project is completed on time, within budget and of the specified quality. In addition, this position may also be responsible for less complex CIP projects from inception to completion.

This is a single class within the Engineering Division of the Public Works Department. This position reports to the City Engineer.

Essential functions, as defined under the Americans with Disabilities Act, may include any of the following tasks, knowledge, skills and other characteristics. The list that follows is not intended as a comprehensive list; it is intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may not be required to perform all duties listed, and may be required to perform additional, position‑specific tasks.

The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job‑related tasks other than those specifically presented in this description.

• Under limited supervision, manage, coordinate and direct development, redevelopment and capital improvement projects, from establishment of project scope and objectives, procurement and management, design, construction and warranty phases.
• Manage, organize, coordinate and monitor activities and functions of capital improvement projects in cooperation with other departments and outside agencies, contractors and design professionals.
• Preparation of the City’s 5‑year CIP plan. Work with department representatives and other stakeholders to develop and refine capital improvement project scope and objectives.
• Facilitate the advancement of projects through various phases of implementations; prepares and delivers status reports. Maintain project records and documentation.
• Work with City department managers and supervisors to determine objectives and set project priorities and completion timelines; assures efficient operations, sound fiscal practices, and effective resource allocation.
• Receive and review CIP requests and provide responses based on thorough review of needs and standards.
• Ensure project meets compliance with federal, state and local laws, codes, ordinances and regulations.
• In collaboration with other Engineering staff, oversee progress and quality of construction; interpret design intent and facilitate solutions.
• Collaborate with procurement staff and legal staff to prepare requests for proposals/qualifications, manage consultant selection process, prepare or assist in the preparation of plans and specifications, assist in the preparation of contracts for outside professional services and construction services, bid documents; make recommendations for contract award.
• Manage billing reviews and payment processing for design and construction contracts to ensure timely and accurate compensation for services.
• Manag…