Human Resource Support Staff

Description

The Human Resource Support Staff position provides administrative support to the Human Resources department through employee communication, record management, and daily office tasks. This is a part‑time position working a maximum of 28 hours per week. This entry‑level role is designed for someone who is interested in developing a career in human resources. The City of Saginaw seeks a dependable and motivated candidate with strong organizational and communication skills who is eager to learn, works well in a professional office environment, demonstrates attention to detail, a positive attitude, and a commitment to supporting employees.

• Assist with maintaining employee files and updating information in HR systems.
• Support recruitment activities by helping schedule interviews and preparing hiring documents.
• Answer general employee questions and direct inquiries to the appropriate HR staff member.
• Help organize onboarding materials and assist with new employee orientation activities.
• Perform administrative tasks such as filing, scanning, scheduling, and preparing reports.

• High school diploma or GED equivalent.
• Minimum of one year of administrative or clerical experience.
• Basic knowledge of office procedures and administrative support practices.
• Strong written and verbal communication skills with a customer‑focused approach.
• Ability to handle confidential information responsibly and professionally.
• Experience using Microsoft Office programs such as Word, Excel, and Outlook.
• Ability to stay organized, manage multiple tasks, and work effectively within a team.

Work is primarily performed in an office environment. The noise level is typically moderate (business office with typing and/or computer printers).

• Frequent sitting; occasional standing and walking.
• Occasional reaching with hands and arms, gross manipulation, and fine manipulation.
• Frequent use of a computer, keyboard, and standard office equipment.
• Ability to communicate effectively in person, by telephone, and through written communication.
• Vision abilities required include close vision, distance vision, and depth perception sufficient to perform essential job functions.

The City of Saginaw is committed to hiring individuals who are authorized to work in the United States. All applicants must provide proof of their eligibility to work in the U.S. as required by federal law. The City of Saginaw will not sponsor visas for employment. The City of Saginaw is an equal‑opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.