Clinical Administrative Assistant

Purpose and Scope

The Secretary/Receptionist performs general clerical support and office duties for the department and its Management.

• Perform basic administrative functions, including preparation of business correspondence, memorandums, informational packages, training materials, and reports.
• Assist with scheduling and maintain calendar and daily schedules.
• Maintain departmental tracking logs.
• Greet visitors and direct them to the appropriate location or person as needed.
• Establish and maintain filing systems and basic databases.
• Perform routine general office duties such as filing, copying, and scanning.
• Provide general clerical support to management staff, including scheduling meetings, routing phone calls, and taking messages.
• Record minutes of meetings and provide the resulting documents as necessary.
• Sort and distribute mail.
• Maintain inventory of the necessary office forms and supplies.
• Escalate issues to supervisor for resolution as deemed necessary.
• Assist with various projects assigned by direct supervisor.
• Other duties as assigned.
• Additional responsibilities may include focus on one or more departments or locations; see applicable addendum for department or location-specific functions.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.

High School Diploma required.

• 1–2 years of related experience.
• Knowledge of office procedures.
• Proficiency in Microsoft Office applications.
• Good interpersonal and communication skills.
• Pleasant telephone manner.

Fresenius Medical Care maintains a drug‑free workplace in accordance with applicable federal and state laws.

Fresenius Medical Care is an equal‑opportunity employer and does not discriminate on the basis of race, color, religion, sexual orientation, gender identity, parental status, national origin, age, disability, military service, or other non‑merit‑based factors.