Administrative Assistant; Part time - Saginaw, MI

Administrative Assistant

DEPARTMENT:
Administration

SUPERVISORY:
No Reports to Managing Director

SCHEDULE:

Mid‑Afternoon to Evening Shift | Must be open to working occasional Saturdays as needed.

SUMMARY:

The Administrative Assistant will report directly to the Managing Director and will provide administrative support by performing clerical functions.

• Answer phone calls and greet visitors – direct to appropriate parties or take messages.
• Maintain the Admissions Control log, distribute admissions leads properly, verify online lead data, and enter prospect information into Campus Vue.
• Prepare all mail acceptance letters following weekly Admissions Committee Meetings.
• Ensure all information is ready for New Student Orientation, including mailing orientation letters, orientation packets, sign‑in sheets, and name tags.
• Enter new enrollments into Campus Vue and create files for new students; maintain all academic files.
• Monitor and enter student attendance in Campus Vue and communicate with the Managing Director and/or Lead Instructor about any attendance issues or problems.
• Receive all payments, application fees, and financial aid checks, and provide receipts.
• Enter grades and gather necessary modular documentation.
• Post graduates in Campus Vue and close student files upon graduation, course completion, and/or termination.
• Document all student status changes including leaves of absence and exits.
• Enter, prepare, and print schedules for new modules.
• Distribute report cards and schedules.
• Place orders for stationery, envelopes, business cards, and other supplies.
• Perform other administrative tasks as deemed necessary.

• Ability to work well independently as well as within a team environment.
• Exceptional verbal and written communication skills and active listening.
• Ability to provide excellent customer and personal services.
• Proficiency with basic office equipment, computers, and computer applications including Microsoft Office Suite.
• Strong time‑management skills and ability to work well under pressure.
• Ability to multitask, prioritize, show extreme resourcefulness, and solve problems.

• High school diploma/equivalent required.
• This position requires at least 6 months of experience.

The employee is regularly required to see, talk and hear; frequently required to stand, walk, sit for extended periods of time, and have sufficient hand, arm and finger dexterity to operate a phone, computer keyboard and other office equipment.

Dorsey College is an Equal Opportunity employer. The College complies with appropriate federal, state, and local laws and provides equal employment opportunities and access to educational programs without regard to race, color, religion, gender, age, sexual orientation, gender identity, national origin, veteran status, disability, or any other protected status to all qualified applicants and employees. Dorsey College is committed to a policy of non‑discrimination and dedicated to providing a positive discrimination‑free educational work environment.

Dorsey College also strives to ensure equal access to educational programs and activities, compliant with TitleIX which prevents sex discrimination, including accommodations for pregnancy and pregnancy related conditions. Dorsey College does not discriminate on the basis of sex and prohibits sex discrimination in any education program or activity that it operates, as required by TitleIX and its regulations, including in admission and employment.