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Administrative Specialist
Job in
Saginaw, Saginaw County, Michigan, 48607, USA
Listed on 2026-07-15
Listing for:
Brightwing
Full Time
position Listed on 2026-07-15
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Business Administration, Virtual Assistant/ Remote Admin, Administrative Management -
Business
Office Administrator/ Coordinator, Business Administration, Administrative Management
Job Description & How to Apply Below
Act as a primary contact for office communications by welcoming visitors, responding to phone calls, and assisting with internal and external inquiries.
Responsibilities- Coordinate logistics for off-site employee, customer, and supplier visits, including:
- Developing visit schedules and agendas
- Managing building access and visitor reception
- Organizing meeting materials and refreshments
- Coordinating lunch and dinner arrangements
- Working with Facilities and Engineering teams to schedule tours and ensure areas are visitor‑ready
- Overseeing the front desk student assistant
- Managing visitor registration and sign‑in procedures
- Create, edit, and distribute reports, presentations, and business documents while maintaining a high level of accuracy and meeting deadlines.
- Assist with Facility and Engineering financial administration, including:
- Purchase order creation and tracking
- Invoice processing, tracking, and approval
- I-Accounting invoice reconciliation
- Corporate credit card expense reconciliation
- Manage scheduling activities by coordinating appointments, maintaining calendars, and minimizing scheduling conflicts.
- Arrange domestic and international travel for the President and Vice Presidents, including transportation, lodging, and flight reservations.
- Oversee general office operations by maintaining office supplies, coordinating equipment needs (including copiers), and managing incoming and outgoing mail for HMTC1 and HMTC
2. - Utilize Microsoft Office applications, particularly PowerPoint, Excel, and Word, to prepare presentations and support business documentation.
- Associate's Degree in Business Administration or a related discipline.
- Strong verbal and written communication skills with the ability to interact professionally with employees, customers, and suppliers.
- Proven ability to organize multiple priorities, manage competing deadlines, and drive assignments through completion.
- Professional demeanor and presentation when interacting with visitors, customers, and business partners.
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