Provider Support Services Coordinator

Summary Under the direction of the Medical Center President and the Manager of Medical Staff Services provides a full range of medical staff duties including coordination and implementation of daily and special projects by applying expert knowledge, critical thinking skills and experience. This position has dual reporting responsibilities to Midland Vice President of Medical Affairs. Makes independent decisions within the scope of the responsibilities and in accordance with department, medical center, and system policies and procedures.

Operationalizes the Clinical Practice Enhancement (CPE) system to ensure it is instrumental in identifying, tracking and resolving clinical performance issues in a manner that promotes education, improvement and patient safety. Collaborates with the Chair of the local, regional, and system Clinical Practice Enhancement Committees to assist them in their duties and responsibilities.

(15%) Responsible for facilitating the site specific medical staff credentialing and privileging process in conjunction with medical staff leadership. Evaluates monthly credentials reports and provider files to assure site specific requirements are met. Requests additional credentialing information when indicated. Manages site specific privileges and appointment data in the medical staff database. Demonstrates expertise in identifying complex medical staff situations and works with leadership to design and implement appropriate solutions.

Participates in preparation for and presentation of medical staff credentialing and privileging data for regulatory surveys.

(15%) Supports the organized medical staff, acting as an extension of the VPMA. Accountable for supporting the following functions: medical staff professionalism, practitioner health, clinical practice enhancement, OPPE, FPPE. Responsible for medical staff meeting logistics, recording and retention of minutes and related documents and performs or ensures follow up. Acts as a liaison for the medical staff, triaging concerns or questions and escalating to leadership when indicated.

Actively assists Academic Affairs as needed. Participates in Provider Retention strategies as directed by leadership. Provides support to Recruitment efforts by assisting with ensuring candidate site visits convey collegiality and excellence, showing our organization and communities in the best light. This includes:

• Ensuring the local components of our “ideal site visit” plan are well attended and executed well.
• Meaningful and individualized follow up occurs with candidates post visit, post signed contract until they start their position, and thereafter as a contributor to provider retention.
• Coordinates local ends of onboarding such as way finding, orientation, ensuring new provider has scheduled meetings with stakeholders/committees as needed, etc.

(20%) Operationalizes the Clinical Practice Enhancement (CPE) system to ensure it is instrumental in identifying, tracking and resolving clinical performance issues in a manner that promotes education, improvement and patient safety. Ensures all CPE activity is appropriately documented and recorded. Facilitates the data needs of the CPEC. Conduct ongoing evaluation and audit of the timeliness and effectiveness of the CPE system.

Ensure relevant findings, conclusions, lessons learned and recommendations are reported and shared as required. Collaborates with the Chair of the local, regional, and system Clinical Practice Enhancement Committees to assist them in their duties and responsibilities.

Acting as a specialist in the Medical Staff Services Department, has the authority to make independent decisions within the scope of responsibilities and in accordance with regulations, department, medical center, and system policies and procedures.

Accountable for comprehensive files management, retention, security, and integrity according to record retention policies and regulatory requirements.

Demonstrated ability to disseminate correspondence and mailings by electronic or written means to clinical providers and staff to assure information is communicated accurately and…