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Office Administrator/ Coordinator Business Administration

Engineering Administrative Assistant

Job in Saint-Bruno, Saguenay, Province de Québec, Canada
Listing for: Alstom
Full Time position
Listed on 2026-03-13
Job specializations:
  • Administrative/Clerical
    Office Administrator/ Coordinator, Business Administration
  • Business
    Office Administrator/ Coordinator, Business Administration
Job Description & How to Apply Below
Location: Saint-Bruno

Req

At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, more than 80 000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.

Your future role

Take on a new challenge and apply your organizational and communication expertise in a new cutting-edge field. You’ll work alongside collaborative and detail-oriented teammates.

You'll play a critical role in supporting the Train System Métier, Bogie and the Interiors teams and ensuring the smooth functioning of the activities. Day-to-day, you’ll work closely with teams across the business (, engineering teams, HR), maintain effective communication channels, and manage administrative tasks to keep the teams organized and focused.

You’ll specifically take care of calendar management, meeting coordination, expense reporting and provide onboarding support to newcomers.

We’ll look to you for:

  • Support timesheets & attendanace management
  • Tracking annual leave and bi-monthly approval of timesheets for the engineering teams
  • Create and manage travel authorizations for managers and external consultants.
  • Support employees with travel bookings.
  • Validate invoices and manage goods receipt acknowledgments.
  • Manage purchase requests (shopping carts) for indirect and direct procurements.
  • Liaise with Finance for budget checks, approvals, accruals and reclassifications.
  • Request laptops and coordinate with IT department.
  • Assist with reminders (timesheets, vacation periods, system changes).
  • Prepare and maintain budget reports for indirect hours, absences, training, admin and management ODCs.
  • Providing onboarding and other support to new team members (checklists, access setup, coordination).
  • Assist employees with visa and permit processes (documentation & follow‑up).
  • Maintain updated org chart of the different teams..

    • All about you

    We value passion and attitude over experience. That’s why we don’t expect you to have every single skill. Instead, we’ve listed some that we think will help you succeed and grow in this role:

  • Undergraduate degree or higher
  • Expert-level proficiency in Microsoft 365 tools:
    SharePoint, Outlook, Teams, Word, Excel, and Power Point
  • Minimum 5 years of experience in administrative support
  • Fluency in French and English, both written and oral
  • Strong prioritization skills and a good sense of initiative
  • Ability to anticipate and solve issues autonomously
  • Excellent multitasking and organizational abilities
  • A team-oriented mindset with a strong focus on customer service

    • Things you’ll enjoy. Join us on a life-long transformative journey – the rail industry is here to stay, so you can grow and develop new skills and experiences throughout your career. You’ll also:

  • Enjoy stability, challenges, and a long-term career free from boring daily routines
  • Work with innovative tools and systems to streamline project operations
  • Collaborate with transverse teams and helpful colleagues
  • Contribute to impactful projects that shape the future of mobility
  • Utilise our flexible and inclusive working environment
  • Steer your career in whatever direction you choose across functions and countries
  • Benefit from our investment in your development, through award-winning learning
  • Progress towards opportunities in project management or other roles
  • Benefit from a fair and dynamic reward package that recognises your performance and potential, plus comprehensive and competitive social coverage (life, medical, pension)

    • You don’t need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you’ll be proud. If you’re up for the challenge, we’d love to hear from you!

    You don’t need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you’ll be proud. If you’re up for the challenge, we’d love to hear from you!

    Important to note

    As a global business, we’re an equal-opportunity employer that celebrates diversity across the 63 countries we operate in. We’re committed to creating an inclusive workplace for everyone.

    Job Type:​Experienced​

    Job Segment: Secretary, Administrative Assistant, Project Manager, Developer, Sharepoint, Administrative, Technology

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