Accounts Payable Specialist

Job Title

Accounts Payable Specialist

The Accounts Payable Specialist reviews and processes vendor invoices, ensures accurate and timely payments, and maintains precise accounts payable records. This role supports financial integrity by performing three-way matching, resolving discrepancies, and assisting with month-end closing and reporting while upholding internal controls and company policies.

• Review and process vendor invoices for payment in an accurate and timely manner.
• Perform three-way matching of purchase orders, receiving reports, and invoices to ensure accuracy and prevent over payments.
• Identify and resolve discrepancies between invoices, purchase orders, and receiving documents.
• Maintain accurate and up-to-date records of all accounts payable transactions.
• Communicate proactively with vendors and internal departments to resolve invoice or payment issues.
• Prepare and process electronic transfers and payments in accordance with established procedures.
• Assist with month‑end closing activities, including accounts payable reporting and reconciliations.
• Ensure compliance with internal controls, company policies, and standard operating procedures related to accounts payable.
• Support continuous improvement efforts by identifying opportunities to streamline invoice processing and payment workflows.

• Demonstrated experience in accounts payable, including invoice processing and payment preparation.
• Proficiency in performing three‑way matching of purchase orders, receiving reports, and invoices.
• Strong attention to detail and accuracy in handling financial data and transaction records.
• Ability to investigate and resolve discrepancies between invoices, purchase orders, and receipts.
• Effective communication skills for working with vendors and internal stakeholders to resolve issues.
• Organizational skills to manage multiple invoices, deadlines, and priorities simultaneously.
• Basic understanding of internal controls and company policies related to accounts payable and financial transactions.
• Experience with accounts payable and accounts receivable processes.

• Prior experience in a high‑volume invoice processing environment.
• Familiarity with electronic payment processing and related financial systems.
• Ability to contribute to month‑end close processes and reporting.
• Comfort working in a structured, policy‑driven finance or accounting setting.

This position is fully on‑site five days a week in a professional office environment. The role involves regular interaction with internal departments and vendors, working with accounting systems and electronic payment tools, and performing detailed, computer‑based financial tasks throughout the day.

This is a Contract position based out of St. Augustine, FL.

The pay range for this position is $24.00 - $25.00/hr.

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre‑tax and Roth post‑tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long‑term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarter for other accommodation options.

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.