Operations and Office Coordinator

Location: St. Augustine, Florida (In-Person)

Schedule: Monday–Friday, 9:00 AM – 5:00 PM

Salary: $45,000 – $65,000 per year

Evolve Research is a wholesale peptide supplier serving research and distribution partners across the United States. We are focused on operational efficiency, accurate order processing, and maintaining strong relationships with our clients. As we continue to grow, we are looking for a reliable and detail-oriented individual to support our invoicing, billing, and office operations.

The Operations & Office Coordinator plays a key role in maintaining accurate financial records, managing billing processes, and ensuring smooth day-to-day office operations. This is an in-person role based in our St. Augustine office.

No prior experience is required — we are looking for someone dependable, organized, and eager to learn. Training will be provided.

• Prepare and send client invoices using Zoho Invoicing and Quick Books
• Maintain accurate billing records and reconcile accounts
• Assist with tracking payments and following up on outstanding invoices
• Maintain organized financial records and documentation
• Update and manage data in Google Spreadsheets
• Assist with basic reporting and operational tracking

• Manage office communications via Outlook
• Maintain organized digital and physical filing systems
• Support internal administrative processes
• Assist leadership with operational and administrative tasks as needed

• Strong attention to detail and organizational skills
• Comfortable working with numbers and financial data
• Basic computer proficiency
• Willingness to learn new software platforms
• Professional communication skills
• Self-motivated and dependable

• Zoho Invoicing
• Quick Books
• Google Spreadsheets
• Outlook
• In-person office setting in St. Augustine
• Collaborative, growing company environment

Evolve Research is looking for someone who takes ownership of their work, enjoys staying organized, and wants to grow alongside a fast-moving pharmaceutical company.