Sisters of St Joseph - OFFICE Manager

Overview

These are the open positions at prospective employers in the Diocese of St. Augustine. Each location is responsible for the recruitment and selection (hiring) of its employees. This includes parishes, schools, the Chancery offices, and many other entities.

Position: Sisters of St Joseph - OFFICE MANAGER

Location: St Augustine, FL

Job : 3495

# of Openings: 1

Please contact: fcastillo for inquiries or to express interest.

St. Joseph Neighborhood Center is a ministry of the Sisters of St. Joseph of St. Augustine, rooted in the congregation’s founding charism of “unifying love” — a love of God expressed concretely through love of neighbor. The Office Manager serves as the welcoming face and operational anchor of St. Joseph Neighborhood Center in this part-time role (approximately 30 hours per week).

The position ensures the center runs with warmth, order, and mission integrity by managing the front desk, day-to-day operations, and administrative systems that enable program staff to focus on ministry. The ideal candidate demonstrates organizational competence and a genuine commitment to the people we serve.

• Serve as the primary point of welcome for visitors, clients, volunteers, and partners with dignity and attentiveness.
• Manage incoming calls, correspondence, and inquiries; route appropriately and respond in line with the center’s values.
• Maintain a front desk environment that is organized, accessible, and reflective of the ministry’s spirit.
• Support intake processes for program participants and ensure accurate, confidential record-keeping.

• Oversee day-to-day administrative functions including supply management, vendor relationships, equipment maintenance coordination, and mail handling.
• Manage space scheduling to ensure mission-aligned use of facilities; coordinate logistics for internal and external events.
• Develop, implement, and improve office systems and procedures that ensure staff and volunteers operate efficiently and in compliance with applicable regulations, funder requirements, and organizational policies.
• Maintain organized filing systems (physical and digital) and support document management practices.
• Coordinate with the Executive Director on calendar management, meeting preparation, and board or committee support as needed.

• Track and process routine expenses; maintain accurate records and provide regular financial reports to the Executive Director.
• Support accounts payable processes, petty cash management, and donation intake tracking.
• Assist in oversight of in-kind donations: receiving, recording, acknowledging, and coordinating distribution in collaboration with program staff.

• Orient new volunteers to office systems and expectations; support volunteer scheduling and recognition.
• Foster a collaborative, mission-centered workplace culture that reflects the SSJ charism of unity and mutual care.
• Mentor and support administrative volunteers, modeling excellence in professional and relational conduct.

• Represent SJNC professionally and warmly in interactions with community members, partner organizations, funders, and government agencies.
• Support communications efforts including newsletters, social media content coordination, and event promotion as directed.
• Maintain working knowledge of community resources to assist clients with referrals and information.

• Mission Alignment — Genuine resonance with the Catholic identity and SSJ charism of unifying love; ability to integrate faith and work naturally.
• Hospitality & Relational Presence — Warmth, attentiveness, and the capacity to make every person feel seen and welcomed.
• Organizational Excellence — Strong systems-thinking; ability to create and sustain order in a dynamic, people-centered environment.
• Communication — Clear, professional, and compassionate communication across all modalities: written, verbal, and interpersonal.
• Financial Literacy — Competence in basic bookkeeping, expense tracking, and resource management.
• Discretion & Judgment — Sound judgment in navigating…