Administrative Assistant

Overview

Aero Base Group, Inc. is in search of a high-energy, driven individual to serve as an Administrative Assistant in our growing Saint Augustine office. This on-site position operates Monday through Friday, 8am-5pm, and is ideal for individuals who strive for success and have clear career goals. Candidates should be able to time‑manage, work efficiently, communicate well both verbally and via email, work independently, and demonstrate excellent computer literacy.

• Ensure timely response to all internal and external requirements.
• Communicate with vendors via phone, email, and online platforms to place new purchase orders and follow up on open orders, documenting all communication.
• Set up and monitor inbound logistics to ensure on‑time delivery.
• Provide payment to suppliers and reconcile invoices.
• Work with Account Managers to resolve issues and answer vendor questions efficiently and accurately.
• Build productive and collaborative relationships with company staff members and vendors.
• Conduct all activities in accordance with applicable International, Federal, State, and local laws and regulations.
• Demonstrate problem‑solving and time‑management skills with a detail‑oriented approach.
• Possess excellent verbal and written communication skills and project a professional image.
• Navigate company systems (Great Computer Skills a Must) within multiple screens in a fast‑paced environment while seated for extended periods.
• Complete other projects/duties as assigned for the overall benefit of the organization.

• Strong organization skills and attention to detail.
• Excellent written and verbal communication skills with the ability to take detailed notes.
• Proficiency in typing and computer applications such as Google Suite and Microsoft Office, with aptitude to learn new software and systems.
• Ability to complete a high volume of tasks and projects with little or no guidance under time constraints and fluctuating work volumes to meet business needs.
• Ability to work independently while making sound business decisions with a well‑developed sense of urgency.
• Maintain discretion when handling confidential information and keep company confidences.
• Flexible team player willing to get the job done, adaptable, and enjoys a challenge.

• Paid bi‑weekly at $20.00 hourly.
• Paid holidays, vacation time, personal time.
• Medical, Dental, Vision, 401(k), Life Insurance.

Aero Base Group is a global aerospace and defense supplier delivering parts for today’s aircraft with the speed that growing international markets demand. Headquartered in St. Augustine, Fla., we offer a diversified combination of complete logistics, MRO, and parts distribution. The Aero Base team is dedicated to managing our supply chain to consistently provide on‑time, quality, and cost‑effective material and services to our customers.

This is achieved through developing a best‑in‑class proprietary software, supply chain relationships, and processes in collaboration with all areas of Aero Base, our customers, and valued supplier base, in an environment of open communication, mutual trust, a drive for continuous improvement, and with the highest ethical standard practices. All our tools and software were designed to minimize your company’s time researching, negotiating, procuring, and managing your time‑demanding requirement tasks.

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Full‑Time.

Location:

Aero Base Group - St. Augustine. This position is currently accepting applications.