Finance Assistant; PT

General Summary

Under the direction of the Business Manager the Finance Assistant is responsible for performing a variety of bookkeeping and accounting duties for the school.

Reports to:

Business Manager.

• Job Classification: FLSA Non-Exempt.
• Status:
  Part-Time.

Recognizes and supports the unique Catholic mission of the school by speaking and acting in a manner consistent with the teachings of the Roman Catholic Church.

• Ability to work collaboratively in a positive, friendly and professional manner with all employees and students/families.
• Prepares semi‑monthly and bi‑weekly payroll, updating payroll system accordingly, including state and federal payroll filing.
• Reconciles vendor accounts with school records, including insurance information.
• Responsible for state scholarships including enrolling students, verification reports, and applying payments to student accounts. Also maintains records for the annual Agreed Upon Procedures audit for state scholarships.
• Responsible for setting up and maintaining tuition payment accounts through FACTS management, including monitoring accounts, contacting families with past‑due payments, negotiating acceptable payment solutions and ensuring payments are applied correctly in the Parish Soft ledger system.
• Processes payments to vendors.
• Other duties, as required.

• Knowledge of and strong commitment to the mission of the Diocese of St. Augustine and the Catholic Church.
• Minimum two to three years’ bookkeeping experience.
• Ability to read, comprehend and communicate effectively, both verbally and in writing, including proper grammar and punctuation, to ensure materials are prepared professionally.
• Ability to maintain confidentiality.
• Ability to work collaboratively in a team environment, exercising courtesy to fellow employees, students, and the general public.
• Ability to work independently, to plan, prioritize, organize and coordinate multiple work assignments.
• Previous experience and familiarity with state scholarships (Step Up, AAA) preferred.
• Requires a high level of computer proficiency, managing various software‑related applications, including, but not limited to, Microsoft Office, Paycor, Parish Soft and FACTS tuition management system.
• Must be proficient in typing and managing various software‑related applications; use of Internet/Intranet.
• Must be able to successfully complete a criminal background check and take a Protecting God’s Children class before beginning employment.

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